Executive Assistant
About the role
Executive Assistant to support the founders of Dots, a fintech startup building payout infrastructure. High-trust role focusing on calendar and travel management, prioritization, communications, and lightweight people-ops tasks.
Responsibilities
- Manage complex calendars for both founders, including internal meetings, customer conversations, recruiting, travel and external commitments.
- Help the founders prioritize their time, spot conflicts and ensure important work is addressed.
- Keep track of follow-ups, commitments and open threads so decisions turn into action.
- Anticipate founders' needs and manage tasks proactively.
- Draft and ghostwrite emails, follow-ups and other communications in the founders' voices.
- Triage inbound requests and determine what requires founders' attention vs. what can wait or be handled without them.
- Prepare context and materials ahead of important meetings.
- Communicate with candidates, customers, investors, partners and other external stakeholders on behalf of the founders when appropriate.
- Own end-to-end travel planning (flights, hotels, transportation), scheduling and last-minute changes.
- Coordinate team and founder logistics for off-sites, events and other company travel.
- Handle details before they become problems.
- Support lightweight HR and people operations (interview scheduling, onboarding/offboarding coordination, employee documentation).
- Help keep people-related workflows organized and accessible for employees.
- Take on ad hoc operational projects with clear ownership.
Qualifications
- 3+ years of experience working at a startup, ideally in an executive support, operations or similarly high-ownership role.
- Experience supporting senior executives or founders in a fast-moving environment.
- Excellent calendar management and prioritization skills.
- Strong written communication and ability to ghostwrite naturally on someone else's behalf.
- Experience coordinating complex domestic and international travel.
- Strong judgment about what needs attention, what can be delegated and what can wait.
- Comfort handling confidential and sensitive information.
- Ability to manage multiple workstreams without losing track of details.
- Comfort taking on basic HR and people-operations responsibilities.
Skills
Benefits
- Private medical insurance, including dental and vision
- Unlimited vacation policy
- Regular team off-sites
- 401k plan
About Dots 💸
Developer friendly drop in payouts infrastructure
Dots is a developer-friendly API that lets businesses pay their contractors through just a few lines of code. Whether its gig workers like Uber drivers, sellers on marketplaces like Etsy, or simply your local handyman - Dots’ abstracts away the complexity of payouts completely. We manage the entire process: information collection (KYC), payments through any rail (ACH, Venmo, CashApp, Zelle, international, and many more to come), and even filing tax forms! Dots lets developers get payouts up and running over just a few hours, rather than the many months this would normally take.
More open roles at Dots 💸
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