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Aprio PH - Talent Acquisition Administrator

Aprio· Business Operations – People & Culture
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Hybrid (Clark, Pampanga / Makati City, Metro Manila)Aprio PhilippinesPosted 3w ago

About the role

The Talent Acquisition Administrator provides administrative and operational support to the Talent Acquisition team throughout the recruitment lifecycle, coordinating recruitment activities, maintaining accurate records, administering pre-employment requirements, including background checks, and ensuring compliance with policies and regulations.

Responsibilities

  • Provide administrative support throughout the recruitment process.
  • Prepare and maintain recruitment documentation, including offer letters, employment contracts (where applicable), and onboarding documents.
  • Maintain accurate and up-to-date candidate and requisition records in the Applicant Tracking System (ATS).
  • Monitor recruitment progress and ensure candidates move through the hiring process within established timelines.
  • Coordinate and administer pre-employment requirements, including background checks, employment verification, reference checks, education verification, and other required screenings.
  • Liaise with external background check vendors and internal stakeholders to facilitate timely completion of background screening.
  • Track and monitor the status of background checks and other pre-employment requirements, following up on outstanding items as needed.
  • Review completed background check reports for completeness and escalate discrepancies or adverse findings.
  • Ensure all pre-employment documentation is complete before onboarding.
  • Maintain strict confidentiality of candidate information and background screening results.
  • Ensure recruitment documentation complies with company policies, labor regulations, and data privacy requirements.
  • Maintain complete and audit-ready recruitment files.
  • Generate recruitment reports and dashboards on hiring activities, background check completion, and recruitment metrics.
  • Support internal and external audits related to recruitment documentation and compliance.
  • Identify opportunities to improve recruitment administration and background screening processes.
  • Support recruitment projects and process improvement initiatives.
  • Perform other recruitment administration duties as assigned.

Qualifications

  • Bachelor's degree in Human Resources, Psychology, Business Administration, or related field.
  • 1–3 years of experience in recruitment administration, HR operations, Talent Acquisition support, or similar role.
  • Experience coordinating background checks, employment verification, or pre-employment screening is preferred.
  • Experience using Applicant Tracking Systems (ATS) and HRIS platforms.
  • Strong organizational, coordination, and administrative skills.
  • Excellent communication and stakeholder management skills.
  • High attention to detail and ability to handle confidential information.
  • Proficient in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.

Skills

Required:Recruitment AdministrationBackground Check AdministrationPre-Employment Coordination

Benefits

  • Wellness program
  • HMO coverage
  • Rewards and Recognition program
  • Free shuttle service (provided by CDC for onsite employees)
  • Free lunch meal (For onsite employees)
  • On-demand learning classes
  • Discretionary time off and Holidays
  • Performance-based salary increase
  • Discretionary incentive compensation based on client or individual performance
  • Hybrid set up to selected roles/location, terms and conditions may apply
  • CPA & Certification Assistance and Bonus Program
Last updated Oct 21, 2026. Interested? Apply on the company site.

About Aprio

Grow with Aprio

Aprio is the business advisory, tax, and accounting firm for innovators, business leaders, and entrepreneurs. Get the guidance, technology, and resources you need to compete, scale, and meet what's next with confidence.

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