← All roles

Senior People Operations Specialist

Hark· People
Apply on company site
San Jose, CA$110k - $200kfull-timePosted 3w ago

About the role

Senior, hands-on People Operations role overseeing onboarding, compliance, timekeeping, immigration support, and employee relations for a fast-paced AI/startup environment.

Responsibilities

  • Build and run an end to end onboarding process for new hires: Offer to start handoffs, background check tracking, new hire paperwork, orientation logistics, badges/equipment coordination, and day one readiness
  • Own I-9/E-Verify completion, re-verification, and record-keeping, maintaining audit-ready files at all times
  • Execute off-boarding, including final pay coordination in line with California timing requirements, system deactivations, and exit documentation
  • Maintain accurate, confidential employee records and personnel files across all employees
  • Process HRIS transactions (new hires, changes, terminations) with a high bar for data accuracy
  • Prepare employment verifications, notices, and required documentation
  • Serve as the first point of contact for all HR questions across the company including benefits, pay, PTO, policies, onboarding, and everything in between
  • Coordinate day-to-day immigration operations in partnership with outside immigration counsel including document collection, case tracking, and timely responses so filings stay on schedule
  • Maintain organized, confidential immigration files and track key dates including visa expirations, extension windows, and work authorization reverifications
  • Serve as a helpful, responsive point of contact for employees navigating visa processes, routing legal questions to counsel

Qualifications

  • 3-5+ years of experience in People Operations, HR administration, or HR coordination, ideally at fast-paced startup or AI/Robotics industry
  • Hands-on experience with I-9/E-Verify administration and employee record-keeping
  • Working knowledge of timekeeping systems and California wage-and-hour basics
  • HRIS experience with strong data-entry accuracy; Justworks & Rippling experience is a plus
  • Organized, detail-oriented, and dependable with high-volume work
  • Clear, friendly communicator who can support employees at every level
  • Strong working knowledge of California employment law, FLSA classifications, and benefits administration frameworks.

Skills

Required:Onboarding processesI-9/E-Verify administrationHRIS administrationCalifornia wage-and-hour knowledge
Last updated Oct 1, 2026. Interested? Apply on the company site.
Hark logo

About Hark

building the most advanced personal intelligence in the world.

At Hark, we are building the most advanced personal intelligence in the world.

personal intelligenceartificial intelligence
Company profileWebsite

More open roles at Hark