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Talent Acquisition Operations Specialist

CuspAI· Business Operations
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Hybrid (Amsterdam, NL), Hybrid (London, UK), Hybrid (Berlin, DE), Hybrid (Cambridge, UK)Full-timePosted 3w ago

About the role

Role to own recruitment infrastructure and deliver high-touch interview coordination across all hiring pipelines, auditing and optimizing Ashby ATS, establishing analytics dashboards, and scaling recruiting tech stack and onboarding processes.

Responsibilities

  • Support strategy, provide data, and execute hands-on tasks to continuously refine our recruiting workflows across technical, research, operational, and go-to-market roles.
  • Administer, configure, and optimize Ashby as our core Applicant Tracking System to ensure pristine data integrity, clean pipeline hygiene, and efficient candidate throughput.
  • Evaluate, implement, and manage vendor relationships for recruiting tools, candidate assessment platforms, and sourcing technology.
  • Create standard operating procedures for job postings, interview loops, candidate communications, and offer approval processes.
  • Design, build, and maintain recruiting performance dashboards in Ashby to track essential talent metrics (e.g. time-to-hire, pipeline velocity, offer acceptance rates, and stage conversion).
  • Deliver actionable data insights to Talent Partners, Hiring Managers, and Executive Leadership to resolve pipeline bottlenecks.
  • Conduct periodic audits of ATS data integrity and ensure compliance with global data privacy regulations (e.g. GDPR).
  • Serve as the core operational engine supporting a high-performing Talent Acquisition team of 4 Talent Partners and 1 Sourcer across the full spectrum of company roles.
  • Manage complex multi-stage, multi-timezone interview loops for AI Researchers, Computational Chemists, Engineers, and Business leads.
  • Serve as the primary, empathetic point of contact for candidates throughout the interview loop, maintaining clear communication and high-touch candidate care.
  • Coordinate candidate travel logistics, expense reimbursements, and virtual or onsite interview setups.
  • Work closely with People Operations, IT, and Hiring Managers to guarantee smooth transitions from offer acceptance to employee onboarding.
  • Partner with AI Researchers and Experimental Lab Leads to establish interviewer calibration schedules and structured feedback kits in Ashby.
  • Facilitate interviewer training sessions to upskill team members on structured interviewing, Ashby usage, and inclusive hiring practices.

Qualifications

  • A proven track record of experience combining talent operations, recruitment reporting, and end-to-end recruitment coordination within a fast-paced technology or startup environment.
  • Deep hands-on expertise and proficiency with Ashby as an Applicant Tracking System, including advanced workflow setup, interview plan creation, and custom reporting.
  • Proven track record of supporting full-lifecycle Talent Partners and Sourcers across a full suite of technical, scientific, and non-technical roles.
  • A builder mindset who enjoys creating scalable processes, automation, and reliable operational systems that simplify the recruiting lifecycle for candidates and internal teams.
  • Strong analytical capability with experience building talent reporting dashboards and utilizing data to optimize hiring workflows.
  • Exceptional organizational skills, acute attention to detail, and a candidate-first mindset.
  • Strong written and verbal communication skills with the ability to engage professionally with candidates and executive stakeholders.
  • You are genuinely motivated by CuspAI's mission to harness AI for sustainable materials discovery and positive global impact.

Skills

Required:Talent OperationsAshby ATSRecruitment Analytics

Benefits

  • A competitive salary: We value and reward impact and growth
  • Equity in CuspAI: You have a stake in the success of the company
  • Time off to stay fresh: 28 days holiday (DE, NL, UK) or 21 days holiday (JP, SG, US), in addition to local public holidays
  • ‘Gold Standard’ parental leave: 26 weeks (primary caregiver) and 12 weeks (secondary caregiver) at full pay
  • Professional development budget: We invest in your career development so you can stay up to date with the latest industry knowledge
  • Solve meaningful problems: See how your work has a direct impact on advancing materials science and solving sustainability and climate-related problems
  • True interdisciplinary teamwork: Be part of a deeply collaborative environment bridging AI research, computational chemistry, and experimental science
Last updated Oct 1, 2026. Interested? Apply on the company site.

About CuspAI

CuspAI is the frontier AI company on a mission to solve the breakthrough materials needed to power human progress.

CuspAI is the frontier AI company on a mission to solve the breakthrough materials needed to power human progress.

AImaterials
Company profileWebsite

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