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Senior Recruiting Coordinator

Higgsfield AI· G&A
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Almaty, KazakhstanFull-timePosted 3w ago

About the role

Senior Recruiting Coordinator to own day-to-day operations of the Almaty recruiting team across Engineering, ML & Research, Product, Growth, Creative, GTM, Finance, and Operations, ensuring high-velocity hiring processes without chaos.

Responsibilities

  • Define and roll out one consistent way of working across the team: intake, pipeline stages, scorecards, interview loops, offer approvals, and handoff to onboarding.
  • Make sure every open role has a clear recruiter owner, a named final decision-maker, and an agreed interview panel.
  • Keep the Hiring Matrix, recruiting playbooks, and Ashby guides current so recruiters and hiring managers can self-serve.
  • Catch overlapping roles and duplicated outreach before the same candidate is contacted twice.
  • Own Ashby as the single source of truth. That means no side spreadsheets and no pipelines living in messengers.
  • Run weekly pipeline hygiene checks for stale candidates, missing scorecards, untracked sources, and applications that were never closed.
  • Make sure every source is tagged and measurable, including referrals, events, university partnerships, paid channels, and agencies.
  • Partner with recruiting automation owners on stage automations, integrations, and dashboards.
  • Own recruiting reporting to leadership: pipeline by role, where candidates are stuck, offers out, and which decisions are needed.
  • Replace manual status reports with live dashboards built on Ashby data.
  • Track funnel conversion, time-to-hire, channel performance, and recruiter load, and turn them into clear recommendations.
  • Run the weekly recruiting sync and ensure decisions and action items are captured and followed through.
  • Onboard new recruiters and coordinators into tools, process, and team standards.
  • Manage recruiting tools and licenses (Ashby, LinkedIn Recruiter, sourcing tools) so every seat is actually used.
  • Escalate blockers early, such as salary band approvals, onboarding capacity, and stalled final rounds.

Qualifications

  • 5+ years in recruiting, recruiting operations, or talent program management, including at least 2 years owning process or operations for a team of recruiters.
  • Hands-on Ashby experience, or deep expertise in a comparable ATS plus the ability to become an Ashby power user quickly.
  • Experience building recruiting reports and dashboards that leadership actually used to make decisions.
  • Experience in a high-growth company hiring at volume across multiple functions.
  • Ability to hold recruiters and hiring managers accountable without direct authority over all of them.
  • Highly structured, exceptionally organized, and detail-oriented.
  • Excellent written and verbal English and Russian.

Skills

Required:Recruiting process designAshby / ATS management

Benefits

  • Competitive salary in USD.
  • On-site role in Almaty office.
Last updated Oct 4, 2026. Interested? Apply on the company site.
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About Higgsfield AI

Higgsfield AI — AI-native creative suite

Create images, videos, and voice content with Higgsfield AI from text prompts or references. Edit and upscale media, automate creative workflows with its AI agent, and generate content on web and mobile.

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