Facilities Coordinator
Hybrid (Berkeley, CA / Fremont, CA)$120k - $145kFull-timePosted 2w ago
About the role
The Facilities Coordinator is responsible for day-to-day facilities operations across office, lab, manufacturing, and support spaces, managing maintenance requests and vendor relationships, leading small to medium facility projects, and maintaining records, budgets, and metrics to support building systems, compliance, and workplace services.
Responsibilities
- Coordinate day-to-day facilities operations across office, laboratory, manufacturing, and support spaces, adjusting priorities as business needs change.
- Manage intake, prioritization, and tracking of facilities service requests in the work order system, ensuring response and resolution targets are met and escalating issues as appropriate.
- Plan and schedule preventive and corrective maintenance and track completion against preventive maintenance schedules.
- Conduct routine facility inspections, identify maintenance and safety needs, and follow issues through to resolution.
- Monitor building systems, including HVAC, electrical, plumbing, lighting, and fire protection; troubleshoot routine issues and coordinate the response to alarms or system failures.
- Analyze work order data to identify recurring issues and trends, and recommend corrective actions or process improvements.
- May provide guidance or on-the-job training to newer team members, interns, or temporary staff.
- Select, schedule, and manage vendors and contractors for maintenance, repairs, and services, including obtaining and comparing quotes within established guidelines.
- Ensure vendors and contractors comply with site safety, security, insurance, and permit requirements, including site orientation and escort as needed.
- Inspect and verify completed work against scope and quality expectations, and resolve deficiencies directly with vendors.
- Monitor vendor performance and service levels, and maintain vendor contacts, certificates of insurance, contracts, and service history.
- Lead small to medium facility projects, such as office moves, furniture installations, workspace reconfigurations, and minor improvements, from planning through completion.
- Develop project schedules, coordinate logistics, and communicate timelines and impacts to affected departments.
- Track project scope, schedule, and budget; provide status updates and flag risks to Facilities leadership.
- Support larger capital projects led by Facilities leadership or outside contractors as a project coordinator.
- Support compliance with OSHA, local building codes and regulations, and company policies in partnership with EH&S.
- Coordinate emergency preparedness activities, such as drills, equipment checks, and inspections.
- Maintain and audit records for inspections, permits, certifications, and preventive maintenance to keep the site audit-ready.
- Identify safety concerns, coordinate corrective actions, and follow through to closure.
- Process purchase requests, reconcile invoices, and resolve billing discrepancies with vendors and Finance.
- Track facilities spend against budget and provide cost data and inputs to Facilities leadership for forecasting.
- Manage inventories of facilities supplies and equipment, including replenishment.
- Maintain accurate facility records, floor plans, and maintenance documentation.
- Develop reports and metrics (e.g., work order response times, preventive maintenance completion, and vendor spend) for Facilities leadership.
- Create and maintain standard operating procedures and process documentation for routine facilities activities.
- Serve as a primary point of contact for employee facilities requests, responding promptly and professionally.
- Communicate maintenance schedules and planned building activities to affected employees and departments.
- Follow up to ensure issues are resolved in a timely manner, and handle escalated or sensitive concerns with sound judgment.
Qualifications
- 3–5 years of progressively responsible experience in facilities coordination, building operations, property management, or workplace services.
- Demonstrated experience independently managing vendors and service providers, coordinating projects, and working with work order (CMMS) systems.
- Experience in laboratory, manufacturing, or other technical environments is a plus.
- Working knowledge of commercial building systems (HVAC, electrical, plumbing, fire/life safety) and ability to troubleshoot routine issues
- Demonstrated ability to drive solutions to a close
- Ability to manage multiple competing priorities and exercise sound judgment with minimal supervision
- Strong project coordination, organizational, and time management skills
- Experience managing vendors, including scope, quality, and cost
- Excellent customer service, written, and verbal communication skills, with the ability to work across departments
- Proficiency with Microsoft Office (Excel in particular) and CMMS/work order software
- Analytical and problem-solving skills with strong attention to detail
- Working knowledge of OSHA and building safety compliance requirements
- Ability to work independently and collaboratively
- Bachelor's degree in Facilities Management, Business, Engineering, Construction Management, or a related field, or equivalent practical experience.
- An Associate's degree with 4+ years of relevant experience, or a high school diploma/GED with 5+ years of relevant experience will be considered.
Skills
Required:Facilities coordinationVendor managementProject coordinationCMMS/work order softwareMicrosoft OfficeOSHA/building safety compliance
Benefits
- Competitive salaries
- equity
- medical, dental and vision for employees
- 401(k) plan
- paid parental leave program
- rejuvenation days
- vacation policy that aligns with local regulations and industry standards
Last updated Oct 21, 2026. Interested? Apply on the company site.
About Rigetti Computing
Quantum coherent supercomputing.
Rigetti Computing is building the world’s most powerful computers to help solve humanity’s most pressing and important problems. These systems will perform computations that today’s fastest supercomputers are incapable of — unlocking entirely new classes of problems and offering a direct path to solutions. We are scientists, engineers, builders, and visionaries. We believe quantum computing is going to significantly affect health care, how we treat disease, how we generate energy, and how we feed humanity. Rigetti is the only company deploying full-stack solutions for hybrid classical/quantum computing. Our 19-qubit quantum computer is available online through our Forest platform, and the first commercially useful applications are already under exploration. We were founded in 2013 by Chad Rigetti, and are located Berkeley and Fremont, California.
quantum-computing
More open roles at Rigetti Computing
- Network & Infrastructure Engineer4d agoHybrid (Berkeley, CA), Hybrid (Fremont, CA) · Systems & Services – Infrastructure Engineering
- Senior Counsel, Commercial & Government Contracts2w agoRemote · Business Operations – Legal
- Senior Software Engineer, Internal Systems2w agoHybrid (Berkeley, CA or Fremont, CA) · Systems & Services – Internal Software Engineering
- Senior Mechanical Engineer3w agoHybrid (Berkeley, CA) · QPU – Hardware Engineering
- Field Engineer: Cryogenics & RF Hardware1mo agoHybrid (Berkeley, CA / Fremont, CA) · QPU – QPU Engineering Operations