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Commercial Excellence Coordinator

Heartflow· US Sales
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Hybrid (United States)$60k - $75kfull-timePosted 2w ago

About the role

Operational coordinator supporting Heartflow's Commercial Enablement, Strategic Sales, and Sales Training & Development through training logistics, data reporting, and content support.

Responsibilities

  • End-to-End Coordination: plan and execute programs (New Hire onboarding, Regional workshops, National events); provide on-site support for live classes and meetings.
  • Travel & Operations: coordinate in-person and virtual logistics (registration, travel, hotels, space, catering, printing/shipping, post-meeting surveys).
  • Executive Support: light-touch calendaring, travel coordination, and expense report support for Commercial VP stakeholders.
  • Communications Hub: manage department inbox and provide timely communication to VP-level stakeholders across commercial functions.
  • Invoice & PO Management: manage end-to-end purchase order process; supplier approvals; initiate POs for new projects; collect, submit, and track payments.
  • Expense Reporting: track and report expenses related to educational events with budget compliance.
  • License Management: maintain licenses for platforms (ACTO, Richardson, Canva); optimize user seats and renewals.
  • Reporting & KPIs: pull utilization/performance reports; create executive-ready summaries for VP stakeholders; analyze post-meeting surveys for improvements.
  • Content Support: iterate commercial-facing materials; provide design support for resources, presentations, and training collateral.
  • Video Production: create/edit instructional content and training assets using Canva and video editing tools.

Qualifications

  • 2–3 years supporting sales, marketing, or educational programs.
  • Operational precision with multi-project logistics experience.
  • PO/invoice lifecycle, expense tracking, and vendor license management experience.
  • Analytical aptitude for data synthesis and reporting for VP-level audience.
  • Technical toolkit: Google Suite, MS Office (Excel/Sheets), Canva.
  • Strong communication and cross-functional collaboration with senior stakeholders.
  • Self-directed, proactive problem-solver capable of independent work and adapting to changing priorities.
  • BA/BS in Business, Communications, or related field.

Skills

Required:Program logistics managementPO/invoice lifecycleReporting and data analysis

Benefits

  • Base compensation range: $60,000 – $75,000 depending on experience and geographic location.
  • Annual bonus eligibility.
Last updated Oct 12, 2026. Interested? Apply on the company site.

About Heartflow

Decisive Coronary Care

Heartflow’s vision is to transform CAD from the leading cause of death into a disease that can be managed for life.

CCTA ResourcesRoadmap AnalysisFFRCT AnalysisPlaque AnalysisHeartflow OneHeartflow One PlatformMeasurable Impact
Company profileWebsite

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