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People Operations Coordinator

Prime Intellect· Finance / Operations
Apply on company site
San Francisco$90k - $120kFull-timePosted 1w ago

About the role

Role responsible for owning the employee lifecycle from candidate scheduling through new hire onboarding and first weeks, with a focus on onboarding, recruiting coordination, and operations improvements in a fast-growing Open Frontier AI company.

Responsibilities

  • Design the first-day schedule and experience for every new hire, including executive hires, with a white-glove approach.
  • Set up desks and equipment before day one; coordinate provisioning, accounts, and tool access with IT.
  • Coordinate finance onboarding (payroll, benefits enrollment, expense tools, company card) and office access (door access, building entry, meal program).
  • Complete required onboarding steps accurately and on time (background checks, I-9 verification, HRIS setup, employee records).
  • Identify immigration and visa needs early and track to resolution.
  • Maintain and improve the onboarding system for a consistent first week experience.
  • Support offboarding (recover equipment and remove access).
  • Own interview scheduling across multiple roles; ensure candidates and interviewers are informed and prepared.
  • Book travel and host candidates for onsite interviews and work trials; ensure a warm candidate experience.
  • Keep candidates and hiring teams informed throughout the process.
  • Maintain Ashby as the single source of truth (stage updates, candidate notes, pipeline hygiene).
  • Own scheduling timelines and SLAs; surface risks early and keep stakeholders in the loop.
  • Automate repetitive work with AI tools; find smarter, faster ways to run the function.

Qualifications

  • 2+ years in recruiting coordination, people operations, HR, or similar high-volume coordination role
  • Proactive coordination skills with ability to juggle starts, owners, and deadlines
  • Strong care for employee and candidate experience with reliable execution
  • Comfort with background checks, I-9 verification, employee records, HRIS setup, and handling sensitive information
  • Cross-functional follow-through and ownership
  • Process improvement instinct to fix recurring gaps
  • Proficiency with Google Calendar, Slack, Notion; ability to handle high-volume work efficiently
  • AI-native approach to using LLMs and automation
  • Low ego, high ownership; willing to improve workflows and troubleshoot

Skills

Required:Onboarding designHRIS setupI-9 verificationRecruiting coordination
Nice to have:Automation & AI tooling

Benefits

  • Professional development budget
  • Team off-sites and conferences
  • In-person role in San Francisco (501 Folsom St)
  • Base salary + equity
  • Front-row seat to building the infrastructure layer for open AI
Last updated Oct 14, 2026. Interested? Apply on the company site.

About Prime Intellect

Commoditizing Compute & Intelligence

Prime Intellect democratizes AI development at scale. Our platform makes it easy to find global compute resources and train state-of-the-art models through distributed training across clusters. Collectively own the resulting open AI innovations, from language models to scientific breakthroughs.

AI developmentbessemer-ai-infrastructure-2026compute resourcesdistributed trainingmodelsreinforcement-learning-platformsscience
Company profileWebsite

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