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Office Manager

Coates Group· International Markets Segment – France Market
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Hybrid (Paris)Part-time, PermanentPosted 1w ago

About the role

Be part of Coates Group’s growth in France and Europe by keeping the Paris office running smoothly, owning cash collection and invoicing for ~1,500 restaurant customers, and handling day-to-day administration to support the Paris Crew. Bilingual in French and English; part-time, permanent, hybrid work arrangement (4 days/week).

Responsibilities

  • Cash Collection & Invoicing
  • - Drive cash collection across France and other European markets, following up on outstanding invoices through payment reminder emails and phone calls
  • - Proactively gather outstanding invoice information from the Finance team to keep collections on track
  • - Manage customer accounts at restaurant level in France and at company level across other European markets
  • - Issue credit notes and resolve invoicing errors with customers
  • - Report weekly on cash collection progress and track performance against key KPIs with the Country Manager
  • - Maintain the customer database (approx. 1,500 restaurants), including adding new restaurants and updating franchisee details
  • Office & Administrative Management
  • - Ensure smooth and efficient office operations, including facilities maintenance, travel arrangement for the crew, courier management, and vendor liaison
  • - Support employee onboarding and personnel administration, including the accurate filing of corporate and legal documentation
  • - Manage Local IT equipment inventory
  • - Provide administrative support across the business unit, work with P&C Business Partner for International Markets on implementation of P&C initiatives and continuously improve admin processes and efficiencies
  • - Event management for both offices, twice per year (mid-year and end-of-year)
  • - Key contact for Communication team

Qualifications

  • Experience in sales administration and finance operations in multi-tasking, multi-functional, and global environments.
  • Excellent oral and written communication skills, in French and in English.
  • Ability to engage with various internal and external stakeholders with strong relationship management skills.
  • Strong knowledge of Microsoft Office Suite, familiarity with modern technology management processes and business tools, CRM and ERP systems.

Skills

Required:Cash collectionInvoicing & billingCommunication (French & English)Relationship managementMS Office & CRM/ERP systems

Benefits

  • Annual market competitive bonus program
  • Thrive Program with flexible work options, health and wellbeing initiatives, including virtual Yoga or meditation sessions
  • Global Wellness paid day off
  • Give Back Day to support community impact
  • Equality + Empowerment Initiatives
Last updated Oct 21, 2026. Interested? Apply on the company site.
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