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Project Manager

Scale Army· Marketing & Creative
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RemoteContractPosted 1w ago

About the role

Project Manager coordinating client projects from approved scope through production and delivery, ensuring timelines, deliverables, assets, approvals, and dependencies are properly managed across strategy, creative, media, vendors, and internal operations.

Responsibilities

  • Coordinate client projects from approved scope through production, delivery, and closeout.
  • Track project timelines, deliverables, approvals, dependencies, outstanding assets, and key deadlines.
  • Maintain visibility into active production, upcoming projects, and potential risks.
  • Proactively follow up on missing information, client approvals, assets, specifications, and deliverables.
  • Identify timeline, resource, scope, or coordination issues early and escalate them when leadership input is required.
  • Coordinate project handoffs between client strategy, creative, media, sales, operations, and outside production partners.
  • Ensure designers, videographers, editors, translators, media partners, and other vendors receive the information and materials needed to complete their work.
  • Organize creative briefs, specifications, production requirements, approvals, and versioning needs.
  • Coordinate production activities across digital advertising, social content, video, programmatic media, print, and other campaign deliverables.
  • Track external vendor deadlines, deliverables, and potential production risks.
  • Review upcoming work and approved projects from a production perspective.
  • Identify missing deliverables, unclear specifications, unrealistic timelines, potential vendor requirements, and resource gaps before production begins.
  • Flag projects that may require additional budget, staffing, production support, or leadership involvement.
  • Monitor project budgets, vendor costs, and scope changes that may affect delivery or profitability.
  • Participate in selected client meetings when production coordination or clarification is needed.
  • Provide project-status updates and communicate asset requirements, deadlines, and approval needs.
  • Flag client requests that may affect project scope, cost, or timelines before commitments are made.
  • Collaborate with leadership, the Creative Director, account strategy, and media teams to maintain alignment across active projects.
  • Review existing production workflows to identify opportunities to reduce unnecessary steps, improve coordination, and increase process reliability.
  • Document repeatable production procedures, checklists, and project-management systems.
  • Identify recurring production and operational tasks that could benefit from AI tools, automation, or improved systems.
  • Assist with testing and implementing practical AI-enabled workflows while maintaining appropriate quality control.

Qualifications

  • 3+ years of experience in agency production, project management, creative operations, marketing operations, or a similar multi-client environment.
  • Experience coordinating creative teams, internal stakeholders, external vendors, and client deliverables.
  • Experience managing projects involving multiple deadlines, approvals, dependencies, and stakeholders.
  • Familiarity with creative, media, advertising, video, or digital marketing workflows is strongly preferred.

Skills

Required:Project managementRisk identification & mitigationCross-functional coordinationPM tools proficiencyCommunication & stakeholder management
Nice to have:AI / automation interest
Last updated Oct 21, 2026. Interested? Apply on the company site.

About Scale Army

Global Staffing for Marketing & Sales Growth

Scale Army sources, vets, and deploys high-performing marketers and sellers, helping meet growth targets with nearshore talent, month-to-month contracts, and fast onboarding.

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