People Operations Coordinator, Onboarding
New York$81.2k - $121.8kFull-timePosted 1w ago
About the role
The People Operations Coordinator, Onboarding supports Harvey's new hire experience by managing logistics, systems, and processes for end-to-end onboarding, from pre-arrival travel and scheduling to document collection, system processing, and day-one in-person facilitation. Works cross-functionally with People Operations, People Systems, Recruiting, Benefits, Payroll, and Legal to ensure a welcoming, organized, and seamless first experience for new hires.
Responsibilities
- Facilitate in-person onboarding for New York–based new hire cohorts — run orientation and ensure new hires feel welcomed and prepared from day one.
- Own onboarding logistics end-to-end: coordinate administrative filing and manage orientation schedules, decks, and calendar invites.
- Process new hires accurately across our systems (Workday and related tools), with attention to downstream impact to Payroll, Benefits, and IT.
- Support pre-employment and compliance processes, including background checks, right-to-work verification, and required document collection and filing across global regions.
- Support creation and maintenance onboarding materials — orientation slides, onboarding guides, and internal documentation — ensuring content stays accurate as the program evolves.
- Manage new hire communications, support onboarding automations (email sequences and calendar workflows), and surface feedback to improve the program at scale.
Qualifications
- 1–3+ years in HR, People Operations, onboarding, event management, or related operations/coordination role.
- Experience with an HRIS (Workday strongly preferred); familiarity with onboarding workflows a plus.
- High attention to detail and strong follow-through; ability to catch errors and close loops.
- Flexibility and composure in a fast-paced, ambiguous environment; ability to manage multiple tasks without dropping the ball.
- Strong communication and facilitation skills; ability to own a room in front of a large cohort and keep new hires informed.
- Comfort with global context: multi-country document requirements, regional compliance differences, and coordinating calendars across time zones.
Skills
Required:Onboarding coordinationHRIS (Workday)Communication and facilitation
Benefits
- Comprehensive health, dental and vision coverage
- 401k match up to 4%
- Flexible PTO
- Equity plan participation and benefits program TBD by role
Last updated Oct 15, 2026. Interested? Apply on the company site.
About Harvey
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Harvey is a platform built to meet the standards of the world’s leading professional service firms.
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