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Senior Manager, Occupancy Planning & Workplace Strategy

OpenAI· Workplace
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Hybrid (San Francisco)$203k - $225k + equityFull-timePosted 1w ago

About the role

Role focused on strategic space planning and occupancy strategy for GTM and G&A organizations, leveraging data and CAFM/IWMS systems to drive scalable occupancy decisions within a hybrid, San Francisco-based environment.

Responsibilities

  • Own strategic occupancy planning for GTM and G&A organizations, translating headcount forecasts, business priorities, and workplace needs into actionable space plans.
  • Develop and evaluate capacity scenarios, neighborhood strategies, team adjacencies, seating models, and space allocation recommendations to support organizational growth.
  • Partner with business leaders and executive stakeholders to understand evolving requirements, communicate trade-offs, and align workplace strategies with business objectives.
  • Collaborate with Finance, People, Analytics, Design & Construction, and Workplace Operations to reconcile forecasts, assess capacity constraints, and guide planning decisions through implementation.
  • Translate workplace needs into practical stacking, blocking, and move plans, ensuring recommendations account for operational feasibility, timing, and employee experience.
  • Leverage CAFM/IWMS platforms and analytical tools to maintain accurate space inventories, floor plans, seating allocations, and utilization data.
  • Identify and resolve space data discrepancies, establish quality controls, and partner with internal system owners and external vendors to improve data reliability.
  • Develop dashboards, planning workflows, and reporting tools that improve visibility into occupancy trends, capacity risks, and portfolio performance.
  • Drive continuous improvement in occupancy planning processes, including opportunities for automation, system enhancements, and scalable planning practices.
  • Support workplace change initiatives by partnering with cross-functional teams to ensure clear communication, coordinated execution, and successful transitions.

Qualifications

  • Bring 5–8+ years of experience in occupancy planning, workplace strategy, space management, or a related field, with experience independently managing complex, multi-team or multi-site portfolios.
  • Strong track record of translating business growth, headcount projections, and workplace requirements into practical, data-informed space strategies.
  • Hands-on experience with CAFM/IWMS platforms, including space inventory management, floor plans, seating allocations, data reconciliation, and reporting.

Skills

Required:Occupancy planningCAFM/IWMS platformsData analysis / dashboardsStakeholder managementWorkplace strategy

Benefits

  • Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
  • Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
  • 401(k) retirement plan with employer match
  • Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
  • Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
  • 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time
  • Mental health and wellness support
  • Employer-paid basic life and disability coverage
  • Annual learning and development stipend to fuel your professional growth
  • Daily meals in our offices, and meal delivery credits as eligible
  • Relocation support for eligible employees
  • Additional taxable fringe benefits, such as charitable donation matching and wellness stipends
Last updated Oct 15, 2026. Interested? Apply on the company site.

About OpenAI

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