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Office Manager & Receptionist, Bulim Square

Lumilens· Operations
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Bulim SquareFull-timePosted 1w ago

About the role

We are hiring an Office Manager & Receptionist to be the welcoming face of the manufacturing site and manage day-to-day administration, front-desk operations, site access, and facilities support to enable production and engineering teams to focus on building products.

Responsibilities

  • Serve as the first point of contact at the factory front desk: greet and assist visitors, customers, suppliers, and contractors; answer, screen, and route phone calls and general inquiries.
  • Manage site access and visitor control, including sign-in logs, badges, NDAs, and safety briefings, and ensure visitors and contractors follow policies, cleanroom, and security requirements.
  • Receive, log, and distribute mail, courier packages, and deliveries; coordinate with Receiving/Warehouse on inbound shipments and related paperwork.
  • Manage day-to-day administration of the site, including offices, meeting rooms, break rooms, and locker/changing areas, keeping them clean, stocked, and ready for use.
  • Maintain inventory of office, pantry, and general consumables.
  • Coordinate facilities and vendor services. Serve as the primary contact for building management.
  • Support HR administration for the site workforce: prepare onboarding logistics for new hires (badges, PPE, workstation, orientation), maintain employee files and shift/attendance records, and post required workplace notices.
  • Coordinate site purchasing and expenses. Source quotations, raise purchase requests, track site-related spending, and coordinate invoices and payment follow-ups with Finance and Procurement in line with company processes.
  • Prepare for and coordinate customer visits, factory tours, supplier meetings, including meeting rooms, catering, and visitor logistics.
  • Arrange travel and hotel bookings for visiting colleagues, customers, and guests.

Qualifications

  • At least 5 years of experience in office management, reception, or administrative roles, preferably in a manufacturing, industrial, or high-tech production environment.
  • Familiarity with factory operations and requirements such as visitor safety, EHS programs, and quality audits.
  • A professional, friendly front-desk presence and excellent communication skills, with the ability to work effectively with production staff, engineers, leadership, vendors, and visitors.
  • Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced, dynamic environment.
  • Proficiency in Microsoft Office; experience with ERP, purchasing, or visitor management systems is a plus.
  • A high level of discretion, attention to detail, and a strong sense of accountability when handling confidential employee, customer, and company information.
  • Able to work fully onsite, with occasional flexibility to support deliveries or visits outside regular hours.
  • A proactive, can-do attitude, willing to tackle tasks of any size, and a genuine desire to help others.
Last updated Oct 17, 2026. Interested? Apply on the company site.

About Lumilens

Connectivity Platform for AI

Lumilens provides next-gen photonic interconnects for massively scaling out – and scaling up – AI compute infrastructure.

Photonic InterconnectsNext-Gen ManufacturingSystem-level knowledgeLumicore platformCPO/SiPh manufacturing
Company profileWebsite

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