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Executive Personal Assistant to the CEO

Higgsfield AI· G&A
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Hybrid (San Francisco Bay Area, USA)$110k - $175kFull-timePosted 1w ago

About the role

Executive Personal Assistant to provide high-touch, hands-on support to the CEO across travel, personal logistics, and day-to-day administrative needs in a hybrid, in-office role based in the San Francisco Bay Area.

Responsibilities

  • Provide hands-on day-to-day travel, personal, logistical, and administrative support to the CEO.
  • Personally manage complex domestic and international travel, including visas, flights, hotels, airport services, ground transportation, multi-city itineraries, and last-minute changes.
  • Plan ahead for each destination, including routes, meeting locations, restaurants, transportation timing, and other practical details.
  • Travel with the CEO and ensure trips run smoothly, including check-ins, meals, luggage, clothing, drivers, security coordination, and adapting plans as needed.
  • Handle personal logistics and errands, including restaurant reservations, gifts, swag, family travel coordination, and other last-minute needs.
  • Coordinate closely with the CEO's spouse, family, Chief of Staff, and broader Office of the CEO when logistics or plans change.
  • Personally execute requests end to end rather than outsourcing to agencies or other assistants.
  • Track expenses carefully and ensure timely, accurate reconciliation and follow-up through Ramp and other finance tools.

Qualifications

  • 5+ years of experience providing executive, principal, family office, or similarly high-touch support.
  • Fluent Russian and English.
  • Strong experience personally managing complex international travel, including visas, multi-city itineraries, and last-minute changes.
  • Willingness and ability to travel extensively, including international trips and stretches of up to three weeks away at a time.
  • Strong judgment, attention to detail, and the ability to anticipate needs and solve logistical problems quickly.
  • Comfortable personally executing detailed administrative and logistical tasks without relying on further delegation or outsourcing.
  • Calm, discreet, resourceful, and highly responsive under pressure.
  • Strong written and verbal communication skills and comfort communicating directly with vendors, family members, internal teams, and external partners.
  • Strong cost awareness and disciplined expense management.
  • Collaborative and transparent, with the ability to work closely with a Chief of Staff and broader executive support team.
  • Must be based in San Francisco or within reasonable commuting distance and able to work fully in office whenever the CEO is in San Francisco.

Skills

Required:Executive support and coordinationInternational travel managementEventual budget and expense managementCommunication (written and verbal)

Benefits

  • Base Salary: $110,000 - $175,000+
  • Equity: stock option program and opportunity to share in long-term growth
  • Comprehensive benefits package including medical, dental, and vision insurance
  • Competitive 401(k) retirement plan with company matching
  • Additional benefits and perks
  • Ambitious AI product environment with opportunities for professional growth
Last updated Oct 18, 2026. Interested? Apply on the company site.
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About Higgsfield AI

Higgsfield AI — AI-native creative suite

Create images, videos, and voice content with Higgsfield AI from text prompts or references. Edit and upscale media, automate creative workflows with its AI agent, and generate content on web and mobile.

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