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Executive Assistant, NYT Wirecutter

The New York Times· Administrative Support
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Hybrid (New York, NY)$70k - $85kpart-timePosted 6d ago

About the role

Part-Time Executive Assistant to provide administrative, scheduling, communications, and logistics support to Wirecutter Leadership. 20 hours per week with a hybrid schedule based in New York.

Responsibilities

  • Own and actively manage the executive's calendar, prioritizing competing requests and balancing internal meetings, client engagements, and strategic work.
  • Anticipate scheduling conflicts, recommend trade-offs, and proactively resolve changes or last-minute requests.
  • Coordinate business travel and create clear, simple itineraries.
  • Prepare and submit expense reports accurately and on time.
  • Create and maintain simple budgets for travel, conferences, on-sites, client entertainment, and team appreciation.
  • Track spending, reconcile expenses, and flag variances or upcoming needs.
  • Coordinate client engagement, entertainment, and appreciation activities, including trips, meals, events, and gifts.
  • Manage related logistics, budgets, calendars, vendors, and details.
  • Track thank-you notes and follow-ups to ensure commitments are completed promptly and thoughtfully.
  • Provide additional administrative and coordination support as priorities evolve.

Qualifications

  • Bachelor's degree or equivalent professional experience.
  • 3+ years of experience providing Administrative and Operational support

Skills

Required:Executive calendar managementscheduling and calendar conflict resolutiontravel coordination

Benefits

  • For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock.
  • Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, employee stock purchase plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs.
Last updated Oct 21, 2026. Interested? Apply on the company site.
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