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Executive Assistant

Docker· General & Administrative
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RemoteFull-timePosted 5d ago

About the role

Executive Assistant responsible for high-level calendar management, travel coordination, meeting scheduling with internal/external stakeholders, cross-functional support, onboarding assistance for new hires, process improvement, event setup, and travel when needed. Remote-friendly role with US-based location, supporting executive team and contributing to scalable operations.

Responsibilities

  • Manage multiple, high-level, ever-changing calendars.
  • Exceptional travel booking and trouble-shooting skills; on-call when an assigned executive team member is traveling.
  • Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.
  • Work cross functionally with other team members.
  • Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
  • Maintain a perfect track record when it comes to handling confidential information
  • Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource.
  • Help create and maintain processes and standards; always looking for ways to improve something.
  • Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).
  • Open to travel domestically and internationally when needed.
  • Other duties as assigned.

Qualifications

  • 5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones.
  • High level of discretion and integrity.
  • Excellent oral and written communication skills, with a high degree of diplomacy.
  • Previous experience using Gmail and Google Calendar in a work environment.
  • Strong calendaring skills using Google Calendar
  • Experience working with other executive assistants in a high-functioning, fast paced environment.
  • Ability to anticipate the needs of the executive team.
  • Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
  • Ability to prioritize, focus and organize your workload each day.
  • Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and or Microsoft Teams)
  • Heavy multi-tasker (email, instant messaging, calendaring, project management, etc)
  • Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way
  • Solid time management skills
  • Self-motivated and able to work both collaboratively and independently
  • Eager to share knowledge and build awareness; teamwork driven
  • Has a growth mindset; improvement oriented
  • Active driver’s license
  • Valid US passport

Skills

Required:Executive calendar managementTravel planning and managementMeetings coordinationConfidential information handlingCommunicationCross-functional collaborationProcess improvement
Nice to have:Onboarding support

Benefits

  • Remote-first by design – Work from your home, with offices in Seattle and Paris for connection and collaboration.
  • Flexibility that fits your life – We trust you to manage your schedule while delivering great work.
  • Time to recharge – Generous PTO, designated quarterly Whaleness Days, and a designated end-of-year Whaleness break.
  • Home office support – Set up your workspace for comfort and success.
  • Technology stipend – Equivalent to US$100 net per month to help support your work.
  • Learning & development – Annual stipend for conferences, courses, certifications, and continued learning.
  • Parental leave – 16 weeks of paid parental leave after six months of employment.
  • Equity for all full-time employees – Share in Docker's long-term success as we continue to grow.
  • Comprehensive benefits – Medical, retirement, and paid holidays vary by country.
  • Docker swag – Because representing the whale never gets old.
Last updated Oct 21, 2026. Interested? Apply on the company site.
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