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Logistics Specialist

Ajax Systems· Supply Chain Division – Export Logistics Team
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WarsawFull-timePosted 4d ago

About the role

Ajax Systems is seeking a Logistics Specialist to manage end-to-end domestic and EU-wide transportation, warehouse coordination, invoice processing, and office shipment handling within the Export Logistics team in Warsaw.

Responsibilities

  • Shipment management - Oversee end-to-end domestic and international (within EU) transport by road and courier via freight forwarders.
  • - Use the TMS to analyze and optimize costs for freight, customs clearance, warehousing, and related logistics activities.
  • - Prepare and run tenders for domestic and cross-border shipments; evaluate carrier bids to secure the best rates, transit times, and delivery terms.
  • - Maintain strategic relationships with key carriers and forwarders; monitor service levels and performance.
  • - Generate all shipping documents and courier labels per system and operational standards; coordinate pickups and deliveries with partners (e.g., DPD, DHL).
  • - Issue transport orders in the ERP system and track execution.
  • - Schedule delivery appointments with customers; liaise with Sales and Warehouse teams to align on dispatch slots.
  • - Manage claims and discrepancies, collaborating with Operations, Logistics, and customers to resolve issues and provide high-quality support via phone and email.
  • Warehouse coordination - Align with warehouse teams on order volumes and pick-pack schedules.
  • - Generate ERP packing lists and prepare regional shipment documentation by customer order.
  • - Monitor loading operations to safeguard on-time departures.
  • - Arrange warehouse appointment notices and oversee inbound receipt and loading activities.
  • - Investigate and resolve inventory discrepancies throughout the supply chain.
  • - Support periodic physical inventory counts.
  • Invoice processing (transport & customs) - Record, verify, and reconcile invoices for logistics and customs services.
  • - Enter invoices into ERP, allocate costs to individual shipments, and manage quarterly/annual settlements.
  • - Coordinate with subcontractors to clear payment delays and balance variances.
  • Office shipment handling - Pack and label office parcels; arrange courier pickups and drop-offs.
  • - Maintain stock of packaging materials according to internal demand.
  • - Serve as primary contact for couriers to ensure seamless internal mail and parcel flows.

Qualifications

  • Bachelor’s degree in Logistics, Supply Chain Management or a related field.
  • Indepth knowledge of road cargo transport document flow and regulatory frameworks (e.g. CMR Convention, ADR).
  • Minimum of 4 years’ handson experience in national and international logistics and freight forwarding.
  • Proven ability to apply and interpret Incoterms 2020 in import/export transactions.
  • Proficiency with ERP platforms and transportplanning systems (e.g., TMS).
  • Full professional fluency in Polish; English proficiency at B1/B2 level; Ukrainian is a strong advantage.

Skills

Required:Logistics and Transportation ManagementTMS and ERP ProficiencyIncoterms 2020
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Ajax Systems

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Ajax alarm system includes everything you need to protect your property | Professional home security system that combines CCTV, fire alarm and automation

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