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Groups Coordinator @ Bandon Dunes Golf Resorts

Dream Golf· Reservations
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Bandon, ORFull Time RegularPosted 4d ago

About the role

Groups Coordinator at Bandon Dunes Golf Resort coordinates lodging, tee times, transportation, activities, and dining for group trips, serving as the primary contact from inquiry to post-trip billing.

Responsibilities

  • Be the go-to person for your groups. From the first inquiry until the group heads home, you're their main point of contact. You'll answer questions, send confirmations and itineraries, and follow through on what you promised, so organizers always know where things stand and who to call.
  • Pull the whole trip together. Lodging, tee times, transportation, activities, and dining all have to line up. You'll coordinate those pieces, keep group records accurate in our property management system, and help maintain the annual outings calendar so nothing falls through the cracks.
  • Keep the money straight. You'll process and track deposits, payments, and charges for your groups, reconcile accounts, review final statements, and collect final payments on time. A clean, accurate bill is the last impression a group takes home, and it matters.
  • Work as one Groups & Events team. You'll cross-train with our Event Liaisons and help with event documentation, guest correspondence, BEOs, and event schedules. When the team is busy, you'll pitch in where you're needed while keeping your own groups on track.
  • Show off the resort and look for better ways. You'll lead property tours for prospective clients, share what Bandon Dunes has to offer, and help with special requests like custom merchandise. You'll also look at guest feedback and suggest improvements that make the next group's trip even smoother.

Qualifications

  • About a year of experience in group or event coordination, hospitality, customer service, or related training.
  • Golf industry experience is a plus, but not required.
  • Organized with strong attention to detail and ability to manage multiple groups with varying dates and requests.
  • Comfortable with processing payments, reconciling accounts, and identifying errors in financial statements.
  • Clear communication and relationship-building skills; professional writing, calm under plans changes, collaboration with chefs, managers, and teammates.
  • Comfortable with technology and willingness to learn; familiarity with Outlook, Word, and Excel; training available on property management and event systems.

Skills

Required:Group/event coordinationCustomer communicationPayment processing and reconciliation

Benefits

  • Comprehensive Benefits Package (health, wellness, and financial future)
  • Paid Time Off
  • Free Golf Privileges
  • Quarterly Incentives
  • Complimentary Lunch
  • Resort Discounts
  • Supportive Work Environment
  • Career Growth and training opportunities
Last updated Oct 21, 2026. Interested? Apply on the company site.

About Dream Golf

Golf As it Was

Dream Golf is a growing collection of golf destinations developed and operated by the Keiser family. At our properties you will find soul-stirring golf built in harmony with the land, employees who welcome you with warmth and hospitality, and destinations that embrace the rugged beauty of natural environments.

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