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Executive Assistant, CTO

Crusoe· People
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San Francisco, CA - US$110k - $135k + equityFull-timePosted 4d ago

About the role

Executive Assistant to the CTO and VP-level executives within the CTO’s organization (engineering, IT, and security) at Crusoe. Focused on calendar, travel, meetings, and cross-functional coordination; embeds with the organization to improve processes and efficiency.

Responsibilities

  • Provide quality, timely, and detailed administrative support to the CTO and CTO leadership team across engineering/IT/security, including managing a complex calendar, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness.
  • Manage and support calendar coordination for leader’s direct reports, ensuring alignment across team, cross-functional, and external meetings.
  • Thoughtfully manage scheduling requests to ensure effective time management for executives.
  • Improve internal and external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through.
  • Lead planning and execution of leadership offsites, CTO All-Hands, team events, and gatherings including logistics, vendor coordination, agenda development, and on-site support.
  • Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication.
  • Work closely with other EAs to coordinate corporate travel, conference registrations, and office/company/industry-wide events and activities.
  • Perform occasional personal tasks and errands for leadership as needed.
  • Handle other clerical or administrative duties as assigned.
  • Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters.

Qualifications

  • 3-5 years of experience in an executive administrative role at a global tech company, with direct EA experience supporting VP-level or above executives in Engineering, IT, and Security.
  • Collaborates easily across teams and with other EAs and stakeholders within Engineering, Product, Finance, and Workplace teams.
  • Exceptional communication skills—written, verbal, and interpersonal.
  • Discretion and confidentiality with sensitive information.
  • Strong attention to detail—accuracy in numbers, logistics, and communication.
  • Proven success in planning and executing team offsites, all-hands, or large-scale events.
  • Proficient in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
  • Proficiency with using LLMs to automate workflows.
  • Embodies Crusoe values and contributes positively to culture.

Skills

Required:Executive calendar managementExpense managementTravel coordinationMeeting facilitation & note-takingGoogle WorkspaceCross-functional collaborationDiscretion & confidentiality
Nice to have:Vendor coordination & event planning

Benefits

  • Competitive compensation and equity packages
  • Restricted Stock Units
  • Paid time off, paid holidays & leave of absence programs
  • Comprehensive health, dental & vision insurance
  • Employer contributions to HSA account
  • Paid parental leave
  • Paid life insurance, short-term and long-term disability
  • Professional development & tuition reimbursement
  • Mental health & wellness support
  • Commuter benefits (parking & transit)
  • Cell phone stipend
  • 401(k) Retirement plan with company match up to 4% of salary
  • Volunteer time off
  • Global travel insurance & emergency assistance
  • Daily meals allowance
  • Additional location-specific perks & programs
Last updated Oct 22, 2026. Interested? Apply on the company site.

About Crusoe

The AI factory company | Renewable-powered AI infrastructure

Crusoe provides next-gen AI infrastructure and cloud compute using an energy-first approach. Deploy AI workloads at scale with reliable performance and 24/7 support.

AI infrastructureData centersEdge computingGPU computingRenewable energycloud computeenergy-first approachsetter-30
Company profileWebsite

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