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Payroll Analyst

Heartflow· Payroll
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Rohnert Park, CA$85k - $115kFull-timePosted yesterday

About the role

Payroll Analyst responsible for accurate, on-time payroll processing across multiple states and locations, reconciling payroll data with the general ledger, and partnering with HR, Finance, and Accounting to maintain correct compensation, benefits, and tax data.

Responsibilities

  • Process semi-monthly or bi-weekly payroll end to end, including hourly, salaried, and exempt/non-exempt employees, with accuracy and on-time delivery.
  • Review and audit payroll inputs each cycle: new hires, terminations, pay changes, bonuses, commissions, retro pay, and deductions.
  • Record equity-related payroll events, such as RSU vesting, NQ stock option exercises and ISO/ESPP disqualifying dispositions as directed.
  • Reconcile payroll registers, tax filings, benefit deductions, and 401(k) contributions, and prepare journal entries and GL reconciliations for month-end close.
  • Ensure compliance with federal, state, and local wage and hour and payroll tax requirements, including California-specific rules on final pay, overtime, sick leave, and RROP (regular rate of pay)
  • Manage multi-state tax setup, registrations, and notices, and support year-end processing including W-2s and quarterly filings.
  • Partner with HR and Benefits to keep HRIS and payroll system data synchronized and resolve integration or data discrepancies.
  • Answer employee payroll questions promptly and confidentially and maintain clear self-service documentation.
  • Support internal and external audits (financial, SOX, 401(k), workers' compensation) by preparing reports and documentation.
  • Document payroll procedures and controls and identify opportunities to automate and improve processes.
  • Build ad hoc payroll and labor cost reports for Finance, FP&A, and leadership.
  • Perform pre and post payroll audits of earnings, deductions, taxes, hours, benefit elections
  • Review payroll exception reports and research discrepancies prior to payroll finalization
  • Partner with payroll vendors and internal teams to research system issues, data discrepancies, and payroll configuration concerns.
  • Process off-cycle payments, payroll adjustments, reversals, voids, and check corrections as required

Qualifications

  • Bachelor’s degree in accounting, Finance, Business, or a related field, or equivalent practical experience.
  • 3–5 years of hands-on, full-cycle payroll experience, ideally in a multi-state environment.
  • Working knowledge of federal and state payroll tax and wage and hour law, especially California.
  • Experience with a major payroll platform such as ADP, Workday, UKG, Paylocity, or Rippling.
  • Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and reconciliations.
  • High attention to detail and a track record of accuracy under recurring deadlines.
  • Sound judgment handling confidential compensation and personal data.
  • Clear written and verbal communication with employees at every level

Skills

Required:Payroll processingPayroll tax knowledgeExcelAttention to detailCommunication

Benefits

  • Not specified in the description
Last updated Oct 26, 2026. Interested? Apply on the company site.

About Heartflow

Decisive Coronary Care

Heartflow’s vision is to transform CAD from the leading cause of death into a disease that can be managed for life.

CCTA ResourcesRoadmap AnalysisFFRCT AnalysisPlaque AnalysisHeartflow OneHeartflow One PlatformMeasurable Impact
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