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Recruiting Coordinator

Medra· Operations
Apply on company site
San Francisco$75k - $100kFull-timePosted 6mo ago

About the role

Recruiting Coordinator for on-site, full-time role in San Francisco, focused on end-to-end interview scheduling, on-site candidate management, pipeline maintenance, and leveraging Ashby and AI tools to optimize recruiting workflows.

Responsibilities

  • Own end-to-end interview scheduling and coordination for all roles and stages, expertly managing complex calendars, resolving conflicts, and ensuring every slot runs on time
  • Greet and manage all candidate walk-ins with warmth and professionalism, handling on-site logistics and delivering an outstanding first impression
  • Serve as our Ashby power user, deeply optimizing pipelines, workflows, reporting, automations, and data integrity so the team can hire faster
  • Fluently leverage AI tools every day to automate repetitive tasks, improve candidate communications, enhance sourcing/screening support, and generate actionable insights
  • Maintain a healthy, accurate hiring pipeline and proactively surface issues or opportunities to keep requisitions on track
  • Partner closely with recruiters and hiring managers to deliver a seamless, high-quality candidate experience from first contact through offer

Qualifications

  • 2–4 years of direct experience as a Recruiting Coordinator (previous RC experience is required, we’re targeting someone who has already done this role successfully)
  • Deep, hands-on mastery of Ashby
  • Strong AI fluency and real enthusiasm for using modern AI tools to make recruiting faster, smarter, and more scalable
  • Proven comfort with in-person work and high-volume candidate walk-ins. You’re confident, organized, and genuinely enjoy being the face of the recruiting process
  • Exceptional organizational skills, attention to detail, and the ability to juggle multiple calendars and priorities without dropping a ball
  • Warm, professional communication style and a proactive, solutions-oriented mindset that keeps the entire team moving

Skills

Required:Recruiting CoordinatingAshby proficiencyAI tooling for recruiting
Last updated Oct 14, 2026. Interested? Apply on the company site.

About Medra

Hand over lab work

Scientists automate protocols with Medra’s autonomous robotic system.

BiochemistryCell BiologyGenomicsHistologyMicrobial discoveryAIRobotics
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