Executive Assistant
New York City$110k - $145kFull-timePosted 3mo ago
About the role
Executive Assistant to support up to four Partners at Norm Law, providing calendar, communication, meeting/event, travel, and administrative support to enable partners to operate at their highest level.
Responsibilities
- Calendar Management - Manage and optimize complex calendars for one or more busy executives; Resolve scheduling conflicts and proactively prioritize commitments
- Communication Support - Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests; Manage, prioritize, and triage incoming messages and correspondence; Draft and edit communications on behalf of executives as needed; Develop an understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
- Meeting and Event Coordination - Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed; Support planning and execution of events such as conferences and team offsites
- Travel Arrangements - Arrange travel for executives, including flights, accommodations, dining, and transportation; Prepare and manage travel itineraries and related documentation
- Administrative Support - Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized; Perform ad-hoc administrative tasks as needed to support executive effectiveness
Qualifications
- Bachelor’s degree
- 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
- Excellent organizational and time management skills, with a resourceful mindset
- Strong written and verbal communication skills
- Proficiency in Google Workspace and ability to quickly learn new tools
- High attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- Proactive in identifying and improving inefficient processes
- Comfortable navigating changing priorities and ambiguity
Skills
Required:Calendar managementCommunicationTravel planning
Benefits
- 401(k) with employer match
- health, dental, vision coverage
- unlimited paid time off
- free lunch in office daily
- employee referral bonus program
Last updated Oct 21, 2026. Interested? Apply on the company site.
About Norm AI
Turn legal & compliance into a strategic advantage
Norm Ai enables the world’s most sophisticated institutions to move faster, reduce risk, and unlock growth with Legal & Compliance AI.
Legal AIComplianceRegulatory AILegal & Compliance AI
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