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Workplace and Company Operations Manager (m/f/d)

RobCo Inc· People & Culture
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MunichFull-timePosted 3mo ago

About the role

Operational backbone for RobCo's Munich office, owning workplace environment, fleet operations, vendor management, and internal administrative workflows to enable rapid scaling.

Responsibilities

  • Drive Office Organization & Front Desk Management: central point of contact for daily office operations, managing phone and mail communications, maintaining a representative environment, coordinating cleaning teams and facility maintenance.
  • Automate & Lead Fleet Management: oversee vehicle fleet via leasing companies, acquisitions, maintenance, and drive process automation using modern tools.
  • Manage Travel & Company Events: plan and organize business trips, hotel bookings, appointment scheduling, and internal team gatherings, in-office events, and company-wide celebrations.
  • Office & Documentation Support: on-site contact for invoice and documentation collection, checking cost centers, uploading physical invoices in expense management system, occasional in-person support for signatures and NDAs.
  • Ensure Workplace Safety: designated safety officer, ensure health and safety regulations are adhered to and optimized.
  • Coordinate External Vendors & Tradespeople: manage third-party office service providers, building managers, and external suppliers.
  • Automate Operational Processes: continuously evaluate internal administrative workflows, digitizing/manual tasks leveraging tools like Notion, Claude and Google Workspace.

Qualifications

  • Completed vocational training or a degree in Business Administration, Operations Management, Facility Management, Hospitality or comparable experience.
  • Several years of experience in Office Management or Workplace Operations.
  • Strong track record in process automation and documentation tools to digitize operations like fleet management.
  • High proficiency with tools like Notion, Moss, and Google Workspace.
  • Willingness to work onsite at our Munich office 4-5 days (up to) a week (with up to 1 Home Office day per week).
  • Culture-aligned mindset (e.g., "Strong ownership mindset", "Hands-on mindset", "Pragmatic working style").
  • Very good English skills and fluent German language skills (written and spoken) are required.

Skills

Required:Office ManagementProcess AutomationNotionGoogle Workspace

Benefits

  • Wellpass membership (7,200+ studios across Germany)
  • Regular team events
  • Flat hierarchies, open communication, and 360° feedback
  • Flexible working hours, modern office, and option to work from home
  • Regular team events from beer & pizza nights to ski trips or Oktoberfest
Last updated Jul 22, 2026. Interested? Apply on the company site.

About RobCo Inc

Autonomous Industrial Robotics | RobCo - Zero Upfront

RobCo—Autonomous Industrial Robotics platform offering end-to-end robotics solutions, RaaS with zero upfront investment, and AI-powered automation for adaptable manufacturing.

AutomationAutomation as a Service (RaaS)AutonomyDigital TwinFinishingIoT retrofitMachine loading & unloadingMaterials handling
Company profileWebsite

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