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Executive Assistant & Business Operations

Formal· People & Operations
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San FranciscoFull-timePosted 3mo ago

About the role

Executive Assistant & Business Operations role at Formal, a data security platform, focused on building the operational foundation of the company. responsibilities span executive support, finance and people operations, billing, vendor and office logistics, and internal process improvement.

Responsibilities

  • Build and improve internal business processes as the company scales.
  • Manage executive calendars, meetings, travel, and scheduling.
  • Capture detailed meeting notes, track action items, and ensure follow-through.
  • Support payroll administration and employee onboarding.
  • Provision accounts, systems, and equipment for new hires.
  • Generate customer invoices and manage billing operations.
  • Coordinate vendors, office operations, and workplace logistics.
  • Maintain internal documentation and operating procedures.
  • Partner with leadership on high-priority operational initiatives across the business.

Qualifications

  • Bachelor's degree in Business, Finance, Economics, Operations, or a related field.
  • 1–4 years of experience in Business Operations, Operations, Executive Support, Consulting, Office Management, or a similar role.
  • Exceptional attention to detail and organizational skills.
  • Strong written communication and excellent note-taking abilities.
  • Highly process-oriented with a natural inclination to improve how work gets done.
  • Comfortable managing multiple priorities in a fast-moving environment.
  • Resourceful, proactive, and able to operate with minimal direction.
  • Excited to work onsite in our San Francisco office five days per week.

Skills

Required:Attention to detailCommunicationProcess improvementProject/operational coordinationAdministrative support
Nice to have:Payroll and onboarding

Benefits

  • 100% medical, dental & vision insurance coverage for you
  • Partially covered for your dependents
  • Flexible PTO
Last updated Jul 29, 2026. Interested? Apply on the company site.
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About Formal

The data security platform for datastores and APIs

Formal is the leading data security and infrastructure access platform that secures modern data stacks, helping security teams understand their organization's data schema in real-time, see where sensitive data is stored, how it's consumed across teams and services, and design access and encryption policies.

Data SecurityAPIsDatastoresSecurity
Company profileWebsite

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