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Executive Assistant to Head of Engineering

Baseten· G&A
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Hybrid (San Francisco)$160k - $180kFull-timePosted 2mo ago

About the role

Executive Assistant to support the Head of Engineering with highly operational responsibilities, managing the engineering organization’s day-to-day rhythm, calendars, communications, and coordination with leaders, customers, candidates, and external partners in a hybrid San Francisco environment.

Responsibilities

  • Own complex calendar management for the Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally
  • Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward
  • Support forward-looking calendar planning, coordinating recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums
  • Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, roadmap planning, and other recurring forums
  • Support the Head of Engineering in delivering an exceptional candidate and new hire experience—from providing high-touch support for executive candidates during onsite interviews to ensuring new team members are welcomed personally during their first week
  • Partner with customers and external partners to coordinate executive meetings, visits, and other engagements
  • Manage executive inboxes, helping prioritize communications, triage requests, and ensure timely follow-up
  • Coordinate domestic and international travel, including last-minute changes
  • Continuously improve how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

Qualifications

  • 5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in a high-growth technology company
  • Demonstrated experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams
  • Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details
  • Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives
  • Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders
  • Experience managing complex calendars, travel, executive communications, and recurring operating cadences
  • Comfortable working with senior leaders, customers, candidates, and external partners with professionalism and executive presence
  • Proactive, resourceful, and highly autonomous; anticipates needs before they become problems
  • High attention to detail and a strong sense of ownership; ability to create structure and improve processes
  • Thrives in a high-growth environment with changing priorities

Skills

Required:Calendar managementExecutive communicationCross-functional coordination

Benefits

  • Competitive compensation, including meaningful equity
  • (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
  • Flexible PTO policy including company wide Winter Break (office closed Christmas Eve to New Year’s Day)
  • Paid parental leave
  • Fertility and family-building stipend through Carrot
  • (U.S. only) Company-facilitated 401(k)
  • Exposure to a variety of ML startups, offering learning and networking opportunities
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Baseten

Inference is everything

Effortlessly serve optimized open source & custom models on the fastest, most reliable model delivery network.

AICloud InfrastructureDeveloper ToolsInference PlatformMachine LearningModel DeploymentModel Runtimesai-infrastructure-and-development
Company profileWebsite

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