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Recruiting Operations Specialist

Mercor· Deeptune
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New York City$100k - $150kFull-timePosted 2mo ago

About the role

Recruiting Operations Specialist for Mercor NYC responsible for the operational core of hiring, scheduling, Ashby data integrity, candidate experience, and on-sites, with emphasis on automation and process improvement.

Responsibilities

  • Interview execution — run candidate interview experience end to end across multiple teams (screens, take-homes, virtual loops, full-day onsites)
  • Manage complex scheduling across candidates, interviewers, and hiring managers; absorb reschedules and conflicts before they reach the candidate
  • Treat interviewer capacity as a metric to own; track load, flag saturation, and scale interviewer pool as volume grows
  • Own candidate data in Ashby — stages, tags, scorecards, written rationale
  • Build automated checks to surface missing feedback, stalled candidates, and inconsistent data before issues arise
  • Turn pipeline data into reporting used by hiring managers (time-to-schedule, funnel conversion, interviewer load, offer outcomes)
  • Be the candidate-facing contact at every stage with clear, fast, human communication
  • Automate prep materials (interviewer packets, candidate prep, follow-ups) triggered automatically
  • Own post-offer coordination and onboarding handoff
  • Run on-sites and events (Superdays, dinners, networking) with end-to-end logistics and comms
  • Find repetitive work to automate over the first year using automations, LLM workflows, and API integrations
  • Codify best recruiting practices into prompts, templates, and workflows for team-wide use
  • Lead a project to analyze which interview stages predict success and connect scores to on-the-job performance

Qualifications

  • 3+ years of experience in project management, recruiting operations, HR operations, or similar roles
  • Fluent in an ATS (we use Ashby) and comfortable with unfamiliar tools
  • Experience using AI daily and building something with it (scheduling automation, sourcing workflow, data cleaning scripts, prompt library)
  • Exemplary attention to detail (e.g., confirming time zones before invitations)
  • Strong problem-solving mindset to address root causes of inefficiency
  • Clear, direct writing for candidates, hiring managers, and Ashby notes
  • High ownership and ability to close loops without prompting

Skills

Required:Interview scheduling and coordinationATS usage (Ashby)Data integrity and analytics

Benefits

  • $15K relocation bonus (moving to NYC)
  • $10K housing bonus (within 0.5 miles of office)
  • $1.5K monthly meals stipend
  • Free Equinox membership
  • $200 monthly laundry reimbursement
  • $200 monthly personal wellness reimbursement
  • Health, Dental, Vision insurance
  • 401(k) with company match
Last updated Sep 2, 2026. Interested? Apply on the company site.

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