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Office Manager

NVIDIA· Office Manager
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Westford, MA$84k - $143.8kfull-timePosted 2mo ago

About the role

Organized, proactive, and service-focused Office Manager to lead workplace operations at the Westford, MA office, ensuring a safe, efficient, and engaging on-site environment aligned with NVIDIA’s global standards.

Responsibilities

  • Serve as the primary point of contact for Site Leaders, the RESS Regional Lead, and employees on day-to-day operational matters, ensuring smooth and efficient site operations.
  • Oversee all aspects of site operations including reception, security, business continuity, emergency response, Environmental Health & Safety (EHS), ergonomics, sustainability initiatives, food services, office supplies, records retention, asset management, and recycling programs.
  • Manage and continuously improve the physical workplace to ensure it is safe, compliant, functional, and supports employee productivity.
  • Partner with Site Leadership and the RESS Regional Lead to build and sustain an outstanding employee experience, including supporting action planning from employee surveys, NV Suggestion Box feedback, and site meeting insights while collaborating cross-functionally to drive engagement initiatives.
  • Partner with Finance and the RESS Regional Lead to prepare, manage, and forecast site operating budgets while identifying opportunities to optimize facilities management costs without reducing service levels.
  • Oversee vendor relationships, contracts, insurance requirements, and risk management processes, serving as the primary liaison with landlord property management.
  • Lead space planning and facilities coordination including occupancy and seating plans, office moves, expansions, and facilities projects (HVAC, electrical, plumbing), while managing visits from internal leaders, external guests, and regulatory agencies.
  • Support site logistics and operations including corporate shipping and receiving, global trade activities, IT partnership for new hire setup, telecommunications, videoconferencing, lab/site requirements, and lead Global Citizenship initiatives such as employee events, charitable programs, and community engagement.

Qualifications

  • 8+ years of proven experience in office management, facilities management, or a similar operational leadership role
  • Bachelor’s degree in Business Administration or equivalent experience
  • Outstanding communication and interpersonal skills
  • Strong customer service orientation with the ability to engage effectively across all organizational levels
  • Demonstrated ability to prioritize in a fast-paced environment

Skills

Required:Office managementBudgeting and cost optimizationVendor and contract management

Benefits

  • equity
  • comprehensive benefits package
Last updated Oct 9, 2026. Interested? Apply on the company site.

About NVIDIA

World Leader in AI Computing

NVIDIA invents the GPU and drives advances in AI, HPC, gaming, creative design, autonomous vehicles, and robotics.

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