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Executive Assistant

Norm AI· Operations
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Hybrid (Washington D.C.)$110k - $145kFull-timePosted 2mo ago

About the role

Executive Assistant to support up to four Partners at Norm Law, providing high-impact operational support to enable executives to perform at their highest level.

Responsibilities

  • Calendar Management: Manage and optimize complex calendars for one or more busy executives; Resolve scheduling conflicts and proactively prioritize commitments
  • Communication Support: Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests; Manage, prioritize, and triage incoming messages and correspondence; Draft and edit communications on behalf of executives as needed; Develop an understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
  • Meeting and Event Coordination: Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed; Support planning and execution of events such as conferences and team offsites
  • Travel Arrangements: Arrange travel for executives, including flights, accommodations, dining, and transportation; Prepare and manage travel itineraries and related documentation
  • Administrative Support: Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized; Perform ad-hoc administrative tasks as needed to support executive effectiveness

Qualifications

  • Bachelor’s degree
  • 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
  • Excellent organizational and time management skills, with a resourceful mindset
  • Strong written and verbal communication skills
  • Proficiency in Google Workspace and ability to quickly learn new tools
  • High attention to detail and accuracy
  • Ability to handle sensitive and confidential information with discretion
  • Proactive in identifying and improving inefficient processes
  • Comfortable navigating changing priorities and ambiguity

Skills

Required:Calendar managementCommunicationMeeting and event coordinationTravel coordinationAdministrative skills

Benefits

  • 401(k) plan with an employer match
  • top-tier insurance coverage (health, dental, hospital, accident, and vision)
  • relocation reimbursement for candidates needing to relocate to NYC
  • competitive salary with equity compensation
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Norm AI

Turn legal & compliance into a strategic advantage

Norm Ai enables the world’s most sophisticated institutions to move faster, reduce risk, and unlock growth with Legal & Compliance AI.

Legal AIComplianceRegulatory AILegal & Compliance AI
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