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Workplace Experience Coordinator

Coframe· People
Apply on company site
SF Bay Area$80k - $110kFull-timePosted 2mo ago

About the role

Role responsible for day-to-day operations of Coframe's San Francisco office, ensuring a welcoming, organized, and functional workplace while handling equipment, supplies, onboarding, events, travel, and other operational projects to support scaling.

Responsibilities

  • Own the daily readiness and organization of our San Francisco office, including workspaces, kitchens, conference rooms, and shared areas.
  • Manage office inventory and purchasing, including supplies, furniture, computers, monitors, snacks, beverages, and other workplace equipment.
  • Coordinate mail, packages, maintenance, repairs, cleaning, building access, and facilities requests.
  • Serve as the primary point of contact for property management, contractors, vendors, and service providers.
  • Manage workspace planning, desk assignments, office moves, and new-hire setup, including equipment, building access, onboarding materials, and welcome items.
  • Coordinate onboarding and offboarding logistics in partnership with People, leadership, and hiring teams.
  • Maintain accurate inventory and records for company equipment and workplace assets.
  • Create a welcoming experience for employees, candidates, customers, and other visitors.
  • Support team lunches, celebrations, company events, offsites, travel, and site visits.
  • Assist leadership with scheduling, research, documentation, purchasing, and operational projects.
  • Build lightweight systems, checklists, and processes that make recurring work more efficient.
  • Proactively identify workplace needs and take ownership of unexpected operational issues as they arise.

Qualifications

  • Exceptional organization and attention to detail, with the ability to manage multiple priorities.
  • A proactive, resourceful approach to solving unfamiliar or time-sensitive problems.
  • Clear, professional communication with employees, executives, visitors, building management, and external vendors.
  • Comfort working independently and creating structure in a fast-moving environment.
  • Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.
  • Sound judgment and discretion when handling sensitive information.
  • Experience in office management, workplace operations, facilities coordination, administrative support, hospitality, or a similar role.
  • A genuine interest in creating a workplace where people feel welcomed and supported.
  • Ability to work onsite in our San Francisco office five days per week and occasionally move or coordinate the movement of workplace equipment.
  • Experience working at a fast-growing startup or helping establish or expand an office is a plus, but not required.

Skills

Required:Organization and attention to detailProblem-solvingCommunicationIndependence and initiativeGoogle Workspace, Slack, spreadsheets, calendars

Benefits

  • Flexible (Unlimited) Paid Time Off
  • Medical, Dental, and Vision benefits for you and your family
  • Life Insurance and Disability Benefits
  • 401k Plan with Coframe match
  • Meals covered in-office
  • Gym membership
Last updated Oct 14, 2026. Interested? Apply on the company site.

About Coframe

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