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Administrative Assistant IV

Affirm· Architecture
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Remote$115k - $165kfull-timePosted 2mo ago

About the role

Administrative Assistant to support two Senior Executives on Affirm's Engineering Teams, handling calendar management, travel planning, meeting coordination, events, and cross-functional collaboration with Leadership Support.

Responsibilities

  • Support two Senior Executives with their respective administrative needs
  • Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
  • Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
  • Managing executive schedules to ensure sufficient time for task completion
  • Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
  • Event coordination, including team operations for team building events and working onsite/offsite meetings
  • Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning
  • Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
  • Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects
  • Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams.

Qualifications

  • 2-4 years of relevant administrative experience

Skills

Required:Calendar managementMeeting preparationTravel coordinationOffice softwareZoom

Benefits

  • Health coverage at no cost: 100% premiums for employees and dependents
  • Spending stipends for tech setup and health/wellness options
  • Flexible time off and generous holiday calendars
  • Employee stock purchase plan (ESPP)
  • Visa sponsorship not available for this position
  • Remote-first with flexibility built in
  • In-person onboarding experience
Last updated Sep 16, 2026. Interested? Apply on the company site.

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