← All roles

Office Manager

Baseten· G&A
Apply on company site
San Francisco$110k - $135kFull-timePosted 2mo ago

About the role

Office Manager responsible for facilities coordination, vendor management, supplies, onboarding readiness, and creating a high-touch, efficient workplace in Baseten's San Francisco HQ.

Responsibilities

  • Collaborate on a thoughtful calendar of employee-facing events with Workplace Experience teammates.
  • Own location-based programming for your building.
  • Support logistics for team onsites hosted in your building, including space setup, catering coordination, and on-the-ground execution.
  • Track budgets, contracts, and feedback to continuously improve quality and efficiency.
  • Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
  • Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
  • Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
  • Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
  • Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
  • Identify and implement process improvements that reduce friction and increase reliability.
  • Support new hire onboarding logistics, including workspace setup.
  • Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
  • Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
  • Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.

Qualifications

  • 3–5+ years of experience in office management, workplace operations, facilities coordination, or a related role.
  • Strong vendor management skills, including working through issues quickly and professionally.
  • Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
  • Experience bringing people together and creating space for culture in a rapidly changing environment.
  • High attention to detail and pride in running a tight, welcoming office.
  • Clear written and verbal communication skills.
  • Calm under pressure, adaptable, and proactive about solving problems before they escalate.
  • Availability and interest in being onsite in our San Francisco HQ five days a week.
  • Availability to accommodate early or late hours as needed for event production and onsite coordination.

Skills

Required:Vendor managementEvent planning and coordinationFacilities coordination

Benefits

  • Competitive compensation, including meaningful equity
  • (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
  • Flexible PTO policy including company wide Winter Break (office closed Christmas Eve to New Year’s Day)
  • Paid parental leave
  • Fertility and family-building stipend through Carrot
  • (U.S. only) Company-facilitated 401(k)
  • Exposure to a variety of ML startups, offering learning and networking opportunities.
Last updated Oct 21, 2026. Interested? Apply on the company site.
Baseten logo

About Baseten

Inference is everything

Effortlessly serve optimized open source & custom models on the fastest, most reliable model delivery network.

AICloud InfrastructureDeveloper ToolsInference PlatformMachine LearningModel DeploymentModel Runtimesai-infrastructure-and-development
Company profileWebsite

More open roles at Baseten