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Coordinator, Brand Management

Complex· Brand Management
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Los Angeles$72k - $80kFull-timePosted 1mo ago

About the role

Coordinator to support Brand Management across artist and brand projects, ensuring information is accurate, tracked, and moving forward in a fast-paced, detail-driven environment.

Responsibilities

  • Provide day-to-day administrative and operational support to Brand Managers across multiple artist and brand projects.
  • Maintain project trackers, spreadsheets, decks, recaps, and other working documents, ensuring information is consistently accurate and up to date.
  • Organize and summarize project details, action items, timelines, and outstanding needs for visibility across teams.
  • Help draft clear, detailed internal emails and project updates to communicate status and next steps.
  • Proactively follow up on open items and manage details upward to help Brand Managers meet deadlines.
  • Support Brand Managers with the administrative aspects of artist seeding programs and comps, including recipient lists, inventory tracking, shipping details, and status updates.
  • Manage seeding trackers and submit comp orders via Shopify, ensuring requests and shipments are documented from start to finish.
  • Coordinate with internal teams, warehouses, and partners to execute product sends.
  • Maintain accurate records and flag missing information, inventory discrepancies, or outstanding requests.
  • Prepare, code, organize, and submit Brand Manager expenses on time.
  • Help maintain clear records of project costs and outstanding financial items as projects progress.
  • Assist with time-sensitive shipping needs, including packing boxes, creating shipping labels, coordinating couriers, and tracking deliveries.
  • Support other administrative and operational needs during launches, tours, events, and high-volume periods.
  • Maintain organized files, documentation, trackers, and project information across multiple concurrent projects.
  • Capture meeting notes, decisions, action items, and follow-ups for appropriate teams.
  • Communicate clearly with internal teams and external partners regarding logistics and outstanding items.
  • Anticipate administrative needs and proactively propose solutions to Brand Managers.

Qualifications

  • 1-3+ years of experience in administrative support or project coordination in music, entertainment, fashion, merchandise, or a fast-paced creative industry.
  • Exceptionally proactive, resourceful, organized, and detail-oriented with ability to manage multiple projects and deadlines.
  • Strong written and verbal communicator who can turn complex information into clear updates.
  • Highly proficient with spreadsheets, presentations, and collaborative documents.
  • Positive, team-oriented attitude; willingness to handle administrative and hands-on tasks to help the team.
  • Ability to prioritize quickly and stay accurate in a fast-paced environment with shifting needs.
  • Collaborative and service-minded with an instinct for anticipating needs and improving efficiency.
  • Professionalism, discretion, and confidentiality at all times.
  • Genuine interest in music, fashion, culture, artists, and brands.

Skills

Required:Administrative coordinationProject managementCommunicationSpreadsheet proficiency
Nice to have:Inventory and logistics coordination

Benefits

  • Best in class health, dental, and vision insurance
  • Healthcare FSA
  • Dependent Care FSA
  • Commuter Benefits FSA
  • Short-term/long-term disability and life insurance
  • Paid Parental leave
  • 401k with 4% match
  • Pet Insurance
  • Legal and Identity Theft Plans
  • Vacation time and sick days
Last updated Oct 21, 2026. Interested? Apply on the company site.

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