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Recruiting Coordinator

Rillet· Operations
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Hybrid (San Francisco), Hybrid (New York City)$90k - $110kFull-timePosted 1mo ago

About the role

Recruiting Coordinator role on the Talent team focused on owning the operational engine behind hiring, managing interview scheduling, candidate experience, and recruiting systems to support fast-paced hiring across functions.

Responsibilities

  • Own end-to-end interview scheduling across functions, time zones, and complex interview loops, including reschedules, last-minute changes, and high-priority candidates
  • Own the candidate experience from scheduling through final decision, making sure communication is timely, thoughtful, and nothing falls through the cracks
  • Keep our recruiting systems accurate and reliable, including ATS data, pipelines, interview materials, candidate communications, and offer logistics
  • Partner closely with recruiters and hiring managers to anticipate bottlenecks, solve problems quickly, and keep hiring processes moving
  • Improve how we operate as we scale by spotting recurring issues, building better workflows, and creating structure where it doesn’t yet exist

Qualifications

  • 1–3 years of recruiting coordination or similar high-volume operations experience, ideally in a fast-moving startup or scaling company
  • Highly organized, responsive, and detail-oriented, with the ability to manage a lot of moving pieces without losing track of what matters
  • High ownership and strong judgment. You’re comfortable making decisions, solving problems, and moving things forward without waiting for perfect direction
  • Comfortable working in a modern ATS and interested in building efficient, reliable recruiting operations. Experience with Ashby is a strong plus
  • A warm, clear communicator who builds trust with candidates, recruiters, hiring managers, and executives
  • Adaptable, proactive, and calm under pressure, especially when priorities change or something unexpected comes up

Skills

Required:Interview schedulingCandidate experience managementATS and recruiting systemsCollaboration with recruiters and hiring managers

Benefits

  • Benefits are described generally under 'Life at Rillet' and include competitive benefits designed to support health, wellbeing, time away from work, family, and long-term financial goals
  • Equity and meaningful compensation are part of total rewards
Last updated Oct 21, 2026. Interested? Apply on the company site.

About Rillet

The AI-native ERP

Rillet automates majority of month-end close and offers powerful GAAP and investor reporting. The software has built-in revenue recognition, invoicing, and AI-powered accounting.

AI-powered accountingERPai-agents-and-applicationsautomated invoicingfinancial reportingrevenue recognitionwing-list-2026wing-list-2026-mid-stage
Company profileWebsite

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