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Executive Assistant to the Head of Marketing

Baseten· G&A
Apply on company site
San Francisco$140k - $170kFull-timePosted 1mo ago

About the role

Executive Assistant to support the Head of Marketing, owning the day-to-day operating rhythm of the Marketing organization, coordinating meetings, calendars, travel, events, and cross-functional initiatives in a fast-growing environment.

Responsibilities

  • Own complex calendar management for the Head of Marketing, balancing shifting priorities while ensuring time is allocated intentionally
  • Ensure the leader is prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward
  • Support forward-looking calendar planning, coordinating recurring operating cadences including marketing reviews, leadership meetings, campaign planning sessions, Marketing All Hands, and other cross-functional forums
  • Partner with agencies, vendors, and external partners to coordinate executive meetings, events, and other engagements
  • Support executive inbox management, helping prioritize communications, triage requests, and ensure timely follow-up
  • Coordinate domestic and international travel, including last-minute changes, ensuring seamless logistics
  • Support planning of team offsites, celebrations, and milestone recognition events, coordinating logistics end-to-end from venue, budget, and vendor coordination
  • Continuously improve how the Marketing leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

Qualifications

  • 3-5+ years of experience supporting senior leaders (CMO, VP Marketing, Head of Marketing, or similar) in a high-growth technology company, venture capital or private equity firm, or professional services environment
  • Understanding of how marketing organizations operate and experience supporting marketing operating rhythms, campaign cycles, and fast-moving go-to-market teams
  • Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details
  • Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives
  • Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders
  • Experience managing complex calendars, domestic and international travel, executive communications, and recurring operating cadences
  • Experience supporting team offsites, celebrations, and milestone events with strong attention to detail
  • Comfortable working with senior leaders, customers, agencies, candidates, and external partners with professionalism and executive presence
  • Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems.
  • High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks.
  • Thrives in a high-growth environment where priorities change quickly and adaptability is essential.

Benefits

  • Competitive compensation, including meaningful equity
  • (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
  • Flexible PTO policy including company wide Winter Break (office closed from Christmas Eve to New Year's Day)
  • Paid parental leave
  • Fertility and family-building stipend through Carrot
  • (U.S. only) Company-facilitated 401(k)
  • Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Baseten

Inference is everything

Effortlessly serve optimized open source & custom models on the fastest, most reliable model delivery network.

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