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Recruiting Coordinator

UniversalAGI· Talent & Operations
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San FranciscoFull-timePosted 1mo ago

About the role

Recruiting Coordinator responsible for scheduling, candidate experience, logistics, ATS maintenance, and partnering with sourcing and hiring teams to scale recruiting at a hypergrowth AI startup.

Responsibilities

  • Own interview scheduling end-to-end: Coordinate complex, multi-round interviews across busy calendars for candidates, interviewers, and CEO, often across time zones and with tight turnarounds
  • Deliver an exceptional candidate experience: Serve as the primary point of contact for candidates throughout the process, ensuring timely communication, clear expectations, and a professional, welcoming experience
  • Manage logistics: Prepare interview materials, coordinate travel arrangements when needed, greet onsite candidates, and handle any day-of logistics
  • Maintain our systems: Keep our ATS accurate and up-to-date, track candidate status, and ensure no one falls through the cracks
  • Support recruiting operations: Help with job postings, generate pipeline reports, assist with offer letter preparation, and support onboarding coordination for new hires
  • Identify process improvements: Spot inefficiencies and suggest ways to make our recruiting coordination faster and smoother as we scale
  • Partner across the team: Work closely with our Technical Sourcer, hiring managers, and leadership to keep everyone aligned and informed
  • Support office operations: Help coordinate day-to-day office logistics, including supplies, vendors, team events, workspace needs, and other administrative support to keep the office running smoothly
  • Support technical sourcing: Partner with our Technical Recruiter and Technical Sourcer to research and identify high-potential candidates for AI/ML, CFD, physics simulation, software engineering, and other deep-tech roles using LinkedIn, GitHub, research publications, professional communities, referrals, and emerging AI sourcing tools
  • Grow into sourcing ownership: As you build technical fluency, take on targeted sourcing projects by translating role requirements into candidate profiles, building talent maps and pipelines, drafting personalized outreach, and tracking response and conversion data.

Qualifications

  • Bachelor's degree (recent graduate or up to 1 year of experience welcome)
  • Exceptional organizational skills and attention to detail—you don't let things slip through the cracks
  • Strong written and verbal communication skills with a professional, friendly tone
  • Ability to juggle multiple priorities and stay calm under pressure in a fast-moving environment
  • Proficiency with Google Workspace (Calendar, Docs, Sheets) or similar productivity tools
  • Proactive problem-solver who anticipates needs and takes initiative
  • Genuine interest in recruiting, talent, or people operations as a career path
  • Comfortable working in a high-intensity startup environment with evolving priorities

Skills

Required:Organizational skillsCommunication

Benefits

  • Competitive compensation with equity upside
  • In-person first culture—5 days a week in office
  • Competitive health, dental, and vision benefits
  • 401(k) plan
  • Flexible vacation
  • Daily office lunch & dinner covered
  • Monthly commute and wellness stipends
  • Immigration support
Last updated Sep 16, 2026. Interested? Apply on the company site.
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About UniversalAGI

Foundation models for automating physical systems engineering

The platform for engineering teams building and operating Physics AI at scale. Predict aerodynamic performance, structural loads, and thermal behavior in seconds.

PlatformAI simulationUncertainty QuantificationLIFT Volume TokenizationCalibrated UncertaintySUV-PTAerospaceDefense
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