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Executive Assistant III

Affirm· UK Commercial
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Hybrid (Remote UK)£61k - £99kPosted 4w ago

About the role

Executive Assistant to support two Vice Presidents across UK business and EMEA Technology, handling calendars, travel, meeting prep, documentation, and cross-functional coordination in a remote UK role.

Responsibilities

  • Provide high-quality administrative support to two Vice Presidents
  • Manage inboxes, calendars, scheduling, and meeting prioritisation
  • Coordinate core meetings, draft agendas, prepare materials, create decks/notion pages, communicate with attendees, track follow-up actions
  • Manage incoming correspondence (email and physical mail) and coordinate intake from the managed office facility
  • Ensure leaders are prepared for core meetings with linked documentation and timely reminders, blocking time for prep
  • Coordinate team events, team-building activities, and onsite/offsite meetings including travel
  • Plan monthly in-office days (booking office space, organizing food/refreshments, AV readiness)
  • Plan and coordinate all travel for both VPs with tracking and communication of delays/cancellations
  • Support and complete expense reporting and travel coordination via Navan
  • Prepare documents and presentations using Google Suite and Microsoft Office; develop AI tool skills
  • Provide administrative support for UK and EMEA projects and programmes
  • Proactively engage and develop effective ways of working using AI tools
  • Collaborate with the support team and provide cover during planned time off

Qualifications

  • 8+ years of relevant executive support experience
  • Experience supporting Board level leaders in fast-paced, dynamic, cross-functional environment
  • Ability to work independently while collaborating across teams, functions, and markets
  • Comfortable working in a remote environment
  • Discretion and confidentiality in all matters
  • Outstanding organizational skills, attention to detail, follow-through, and ability to manage multiple priorities
  • Experience providing clerk or administrative support for Board/sub-committee meetings
  • Experience working in or supporting a regulated UK business
  • Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom
  • Working knowledge of workplace AI tools - Codex and Claude
  • Ability to navigate ambiguity and handle ad hoc projects
  • Strong communication skills and diplomacy in feedback
  • Willingness to travel, including international travel

Skills

Required:Executive supportCalendar managementTravel coordinationExpense reportingCommunication

Benefits

  • Health coverage at no cost for employees and dependents
  • Monthly stipends for tech setup and health/wellness options
  • Flexible time off and generous holiday calendars
  • Employee stock purchase plan (ESPP)
Last updated Sep 23, 2026. Interested? Apply on the company site.

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