← All roles

Recruiting and Office Coordinator

Town· People
Apply on company site
San Francisco$75k - $115kFull-timePosted 3w ago

About the role

Coordinating office operations and interview logistics to ensure a smooth candidate experience and productive office environment for Town, an applied AI company.

Responsibilities

  • Be front of house — for candidates, vendors, partners, and event guests.
  • Own end-to-end interview scheduling across every open role — screens, panels, and full onsite loops — managing interviewer conflicts, reschedules, and time zones without losing hiring velocity.
  • Own the building day to day: visitor registrations in the building portal, maintenance requests, and punch-list items across our office suites.
  • Manage the office vendors — snacks and daily lunch, plants, IT and AV — and be the person who follows up when something isn't working. Most of this work runs through vendors; you manage them and fill the gaps. Own supplies and equipment: ordering, reorder cadence, and scheduling repairs and service.
  • Manage the space they walk into: our SF office operations and the vendors behind it, from the building to access to food to IT. Most of this work runs through vendors — you oversee them and fill the gaps.
  • Be the operational point of contact for candidates: confirmations, prep materials, day-of logistics, travel and expense coordination, and a fast, warm reply every time.
  • Keep Ashby clean and current — stages, interview schedules, feedback SLAs — so pipeline reporting is trustworthy without anyone reconstructing it by hand.
  • Run onsite day-of: rooms booked and named, interviewers on time, lunch staffed and ordered, candidate greeted and never left sitting alone.
  • Turn a signed offer into a real first day: desk, equipment, badge, welcome setup, and first-week logistics. Own ongoing office access and our roster.
  • Support our New York team remotely — The NYC team routes to you directly.
  • Find and fix the process gaps. If scheduling or the office is breaking at 40 people, redesign it before it breaks at 80.

Qualifications

  • Are a detail-oriented people person who communicates well in person and in writing.
  • Have experience in office management, recruiting coordination, or EA/admin work at a startup.
  • Have run complex, multi-interviewer onsite loops and can hold a dozen moving pieces without a single dropped thread.
  • Are fluent in an ATS (Ashby preferred) and Google Calendar, and have strong data-hygiene instincts.
  • Write clearly and warmly to candidates, and confidently to vendors and building management.
  • Are in SF and want to be in the office five days a week — this role only works in person.
  • Self-directed: you find the work, you follow up, and you close the loop.

Skills

Required:Interviews scheduling and coordinationOffice managementVendor managementATS familiarity (Ashby preferred)Google CalendarCommunication (written and verbal)
Last updated Sep 29, 2026. Interested? Apply on the company site.
Town logo

About Town

Town | The AI Assistant That Does the Work

Town, the AI assistant that manages your inbox, schedules meetings, and handles busywork — working quietly in the background for you.

AI AssistantInboxesSchedulesAutomationIntegrationsTownieTowniesProductivity
Company profileWebsite

More open roles at Town