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Office Coordinator

Baseten· G&A
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New York$100k - $125kFull-timePosted 3w ago

About the role

Baseten is seeking an Office Coordinator to manage the New York office operations, collaborate with the Office Manager, and create an exceptional experience for employees and visitors in a fast-growing, in-person role.

Responsibilities

  • Collaborate on front-of-house reception with the Office Manager, creating a warm, polished experience for employees, candidates, customers, investors, and other visitors
  • Plan ahead for high-priority and large-group needs, including onboarding, sales bootcamps, candidate interviews, customer visits, confidential meetings, marketing events, and board meetings
  • Build enough context on our teams and business to make good judgment calls when space is constrained
  • Maintain an exceptionally high bar for the physical office, noticing and addressing details like rooms that need resetting, missing furniture, broken equipment, and low supplies
  • Proactively identify ways to make our spaces more functional, organized, and enjoyable
  • Build strong relationships across the office to understand and anticipate team needs
  • Partner with the Office Manager with physical office operations, vendors, deliveries, supplies, and other workplace needs
  • Support in-office events, including setup, logistics, and resetting spaces afterward
  • Respond quickly to workplace needs and own issues through resolution
  • Manage mail, packages, and shipping with accuracy

Qualifications

  • Exceptionally detail-oriented, with a high quality bar and an instinct for noticing what others miss
  • Highly organized and able to manage changing calendars, constraints, requests, and priorities without dropping details
  • Strong judgment and problem-solving skills, with the ability to understand context and make thoughtful tradeoffs
  • Clear, responsive communicator who reliably keeps people informed and closes loops
  • High ownership mentality
  • Strong relationship builder who gets to know teams and uses that context to anticipate their needs
  • Service-oriented and energized by creating an excellent experience for employees and visitors
  • Comfortable in a fast-paced, high-growth environment where needs change frequently
  • Able and excited to work from our New York office five days per week

Skills

Required:Attention to detailOrganization and calendar managementCommunicationRelationship building

Benefits

  • Competitive compensation, including meaningful equity
  • (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
  • Flexible PTO policy including company wide Winter Break (office closed from Christmas Eve to New Year’s Day)
  • Paid parental leave
  • Fertility and family-building stipend through Carrot
  • (U.S. only) Company-facilitated 401(k)
  • Exposure to a variety of ML startups, offering learning and networking opportunities
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Baseten

Inference is everything

Effortlessly serve optimized open source & custom models on the fastest, most reliable model delivery network.

AICloud InfrastructureDeveloper ToolsInference PlatformMachine LearningModel DeploymentModel Runtimesai-infrastructure-and-development
Company profileWebsite

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