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Office Manager/Executive Assistant

Liquid AI· G&A
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BostonFull-timePosted 3w ago

About the role

Executive Support for the CSO and end-to-end Boston office management in a rapidly growing AI company.

Responsibilities

  • Own and manage a complex, fast-moving calendar: filtering requests, aligning with strategic priorities, and protecting time for research and high-leverage external work
  • Prepare briefing materials, agendas, and context ahead of meetings, and track follow-ups and commitments afterward so nothing falls through the cracks
  • Coordinate domestic and international travel, including conferences, speaking engagements, and partner visits
  • Act as a trusted point of contact for internal and external stakeholders seeking time with the CSO
  • Provide backup coverage for other executive assistants when needed
  • Own day-to-day operations of the Boston office: supplies, kitchen and catering, mail and deliveries, seating, and workspace upkeep
  • Manage facilities vendors and building management relationships, including contracts, service issues, and access/badging
  • Be the on-site point of contact for the office — the first face for visitors and the person employees go to when something needs sorting
  • Support new hire first days on-site: desk setup, equipment coordination with IT, and a proper welcome
  • Own the partner and visitor experience: logistics, preparation, and atmosphere for high-value engagements at the Boston office
  • Plan and run Boston office events, team socials, dinners, and offsites, including vendor sourcing and budget management
  • Manage the office and events budget, tracking spend and flagging variances
  • Travel occasionally (3–5 times per year) for events

Qualifications

  • Experience supporting senior executives in fast-paced/high-growth tech or research environments, with demonstrated ability to take initiative and operate beyond core administrative tasks
  • Office management or facilities coordination experience, including vendor and budget ownership
  • Complex calendar and travel coordination experience, ideally for a leader with heavy external and speaking commitments
  • Strong business context awareness: you understand the “why” behind meetings, not just logistics, and can flag when priorities conflict
  • Event planning and vendor management experience
  • Ability to work in the Boston office 5 days per week — this is an in-person role by design
  • Skilled in Google Workspace

Skills

Required:Calendar managementTravel coordinationOffice managementEvent planning

Benefits

  • Access to direct exposure to a co-founder and research leadership
  • Competitive base salary with equity in a unicorn-stage company
  • Health: 100% of medical, dental, and vision premiums for you and dependents
  • 401(k) matching up to 4% of base pay
  • Unlimited PTO plus company-wide “Refill” days
  • Catered lunches, commuter benefits, and a culture that values deep work
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Liquid AI

Build efficient general-purpose AI at every scale.

We build efficient general-purpose AI at every scale. Liquid Foundation Models (LFMs) are a new generation of generative AI models that achieve state-of-the-art performance at every scale, while maintaining a smaller memory footprint and more efficient inference.

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