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Document Control & Records Manager

Aalo· Engineering
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Idaho Falls, IDFull-timePosted 3w ago

About the role

Lead day-to-day document control, records management, and technical documentation processes at Aalo Atomics, owning NQA-1 controlled document and records programs and ensuring documentation is created, reviewed, approved, maintained, and archived in accordance with procedures and standards.

Responsibilities

  • Lead day-to-day management of controlled documents and quality records within the document management system.
  • Track, review, route, and process documents for approval, revision, release, retention, and archival in accordance with company procedures and applicable standards.
  • Coordinate document numbering, formatting, naming conventions, and metadata to ensure consistency, traceability, and control across the system.
  • Maintain revision histories and ensure document changes, approvals, and status are accurately captured and controlled.
  • Ensure obsolete or superseded documents are removed from active use and archived in accordance with records retention requirements.
  • Own and maintain document control and records management programs under NQA-1 requirements.
  • Provide technical writing and editing support for controlled documentation.
  • Review documents for clarity, completeness, consistency, grammar, formatting, and alignment with company standards.
  • Develop and maintain technical writing standards, templates, style guidance, and documentation best practices.
  • Partner with subject matter experts to translate complex technical information into clear, accurate, and usable documentation.
  • Drive consistency in document structure, language, and formatting across functions.
  • Work closely with internal teams and customer teams to ensure timely support for documentation needs, updates, and deliverables.
  • Serve as the primary point of contact for document-related questions, process guidance, and document management support.
  • Partner with various company organizations to support document control and records needs across programs.
  • Provide training on technical document processes, systems, templates, and documentation best practices.
  • Support audits, inspections, and assessments by ensuring required documents and records are complete, accurate, controlled, and readily retrievable.
  • Support configuration control and change management processes by ensuring documentation changes are properly reviewed, tracked, and implemented.
  • Develop, maintain, and improve document control and records management procedures to support compliance and operational discipline.

Qualifications

  • Experience in document control, records management, and technical writing in a regulated or highly controlled environment.
  • Experience working with an EDMS.
  • Strong working knowledge of document lifecycle management, revision control, records retention, archival practices, and document management systems.
  • Experience developing, editing, formatting, and maintaining controlled documents.
  • Familiarity with audit support, inspections, compliance documentation, and configuration control processes.
  • Excellent written and verbal communication skills, with strong attention to detail and a high standard for document quality.
  • Ability to work cross-functionally with technical, quality, operational, and customer-facing teams.
  • Strong organizational skills and the ability to manage multiple priorities in a fast-moving environment.
  • Preferred: experience in nuclear, energy, aerospace, manufacturing, engineering, or another highly regulated industry.
  • Preferred: working knowledge of NQA-1 requirements and their application to document control and records management programs.
  • Preferred: experience serving as the owner of a document control or records management program.
  • Preferred: experience supporting customer documentation requirements and external document deliverables.
  • Preferred: proficiency with electronic document management systems and related business tools.
  • Preferred: experience working with Visual Vault.

Skills

Required:Document controlRecords managementTechnical writing and editingEDMS (electronic Document Management System)Cross-functional collaboration

Benefits

  • Competitive salary based on technical level
  • Health, Dental, Vision Insurance
  • Paid Time Off
  • Corporate Gym Membership
Last updated Oct 1, 2026. Interested? Apply on the company site.

About Aalo

Welcome to the dawn of a Second Atomic Age

Creating abundant and dependable clean energy to power humanity for generations.

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