← All roles

Accounts Payable Specialist

Alchemy· *Finance
Apply on company site
Hybrid (San Francisco)$95k - $125kFull-timePosted 3w ago

About the role

Accounts Payable Specialist role in the Finance team responsible for daily AP activities, invoice coding, payments, vendor support, and reconciliations, with close collaboration across Zip, NetSuite, and Ramp.

Responsibilities

  • Manage the AP inbox, promptly process incoming invoices and requests, and serve as a primary point of contact for vendors and internal teams.
  • Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring complete documentation, approvals, and PO matching where applicable.
  • Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information.
  • Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information.
  • Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; escalate exceptions when needed.
  • Review employee expenses and corporate card transactions in Ramp for accurate coding, receipts, approvals, and policy compliance.
  • Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded.
  • Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting.
  • Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation.
  • Follow established approval and payment controls, including verification procedures for vendor banking changes.
  • Maintain organized records and provide AP documentation for internal reviews and external audits.
  • Support system updates, workflow improvements, and other projects affecting procurement, expenses, accounts payable, and FP&A.

Qualifications

  • 2–4 years of experience in accounts payable or a related accounting operations role, with hands-on responsibility for invoice processing and vendor support.
  • Curiosity about how processes work and initiative to make them better.
  • A solid understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting.
  • Experience with accounting or ERP systems and the ability to learn new P2P, payment, and AI tools.
  • Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports.
  • Strong attention to detail, sound judgment, and a habit of checking your work.
  • Ability to manage recurring deadlines, prioritize competing requests, and follow through independently.
  • Clear, practical communication and a collaborative approach to working with vendors and colleagues.

Skills

Required:Accounts PayableERP/Accounting SystemsExcel / Google Sheets

Benefits

  • Medical, Dental, & Vision
  • Gym Reimbursement
  • Home Office Build-out Budget
  • In-Office Group Meals
  • Commuter Benefits
  • Flexible Time Off
  • Wellbeing & Mental Health Perks
  • Learning & Development Stipend
  • Company Sponsored Conferences & Events
  • HSA and FSA Plans
  • Fertility Benefits
Last updated Oct 25, 2026. Interested? Apply on the company site.
Alchemy logo

About Alchemy

Alchemy | Blockchain infrastructure for developers

Alchemy | The web3 development platform

AI AgentsBundler APICortexDeFiDevtoolsGasless TransactionsGasless transactionsGo to market in minutes
Company profileWebsite

More open roles at Alchemy