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Financed Contracts Billing and Collections Specialist

AHEAD· Business & Strategy / Sales
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Hybrid (Chicago, IL), Hybrid (New York, NY), Hybrid (Jersey City, NJ), Hybrid (Milwaukee, WI)$50k - $65kFull-timePosted 2w ago

About the role

The Financed Contracts Billing and Collections Specialist manages billing, payment tracking, collections, reconciliation, and cash-application activities for customer-financed receivables, from approved financing documentation through invoice submission and funding.

Responsibilities

  • Review approved financing documentation for completeness, accuracy, and alignment with transaction requirements.
  • Maintain organized records for financed contracts, leasing partners, invoice requirements, payment schedules, remittance information, and related approvals.
  • Confirm that required documentation is complete before billing or funding activity proceeds.
  • Identify missing, inconsistent, or unclear contract and financial information and route exceptions to the appropriate AHEAD department or partner.
  • Prepare and submit accurate invoices and billing documentation to leasing partners in accordance with contract terms and partner requirements.
  • Track invoice acceptance, submission status, funding milestones, due dates, and payment commitments.
  • Coordinate with Financial Solutions Leads and internal Finance and Accounting stakeholders to resolve billing questions and prevent avoidable delays.
  • Maintain a clear record of billing status, required next steps, owners, and expected resolution dates.
  • Maintain reliable forecasts for expected leasing-partner payments, customer-related cash flows, and funding activity.
  • Monitor aging balances, scheduled payments, overdue items, and unresolved invoice or remittance issues.
  • Conduct timely, professional follow-up with leasing partners regarding invoice status, payment timing, missing remittance details, disputes, and past-due balances.
  • Coordinate customer-related questions and collection matters through the appropriate AHEAD departments and maintain ownership through resolution.
  • Escalate risks, disputes, delays, and exceptions based on established financial controls and business impact.
  • Coordinate customer and financier cash application activities with Finance and Accounting.
  • Reconcile invoices, payments, remittances, funding activity, contract records, and internal financial data.
  • Research unapplied cash, short pays, discrepancies, duplicate payments, and other exceptions.
  • Ensure that reconciliations are documented, traceable, and completed within required reporting or close timelines.
  • Prepare accurate and efficient financial reporting related to financed contracts, billings, collections, cash forecasting, payment status, and open exceptions.
  • Maintain trackers, schedules, aging views, and supporting documentation needed for operational visibility and audit readiness.
  • Support month-end close, cash forecasting, audit requests, and financial-control activities as requested.
  • Identify opportunities to improve billing, collections, reconciliation, reporting, and financial-control workflows.
  • Maintain clear ownership of every assigned invoice, balance, commitment, and next step until the item is resolved.

Qualifications

  • 2–4 years of experience in accounts receivable, billing, collections, credit and collections, finance operations, lease administration, contract administration, or a related environment.
  • Experience managing invoices, payment schedules, aging balances, collection follow-up, reconciliations, or financial documentation.
  • Strong attention to detail and the ability to work accurately with contract, invoice, payment, and remittance information.
  • Strong written and verbal communication skills for professional business-to-business payment conversations.
  • Working proficiency with Microsoft Excel or a comparable spreadsheet tool.
  • Ability to manage recurring deadlines, multiple open items, and detailed follow-up requirements.
  • Ability to handle confidential financial and contract information with discretion.
  • Sound judgment about what to resolve independently and what to escalate.

Skills

Required:Accounts receivable managementCommunicationExcel
Nice to have:Contract administration

Benefits

  • Medical, Dental, and Vision Insurance
  • 401(k)
  • Paid company holidays
  • Paid time off
  • Paid parental and caregiver leave
  • Plus more! See benefits at aheadbenefits.com
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About AHEAD

Digital Platforms Engineered for Modern Enterprises

AHEAD accelerates the impact of technology on clients by engineering customized data, developer, and infrastructure platforms that improve IT operations.

Platform SolutionsInfrastructure ModernizationLifecycle ManagementSeamless Integration
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