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Executive Coordinator

Deepgram· Executive
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Hybrid (Ann Arbor, Michigan), Hybrid (San Francisco, CA)$85k - $95k + equity + bonusFull-timePosted 2w ago

About the role

Support Deepgram's two co-founders (CEO and CTO) by owning scheduling, travel, logistics, and office operations, enabling the Executive Assistant to focus on strategic work. Drive execution in a fast-paced, AI-enabled executive office and help build shared systems for executive support across the company.

Responsibilities

  • Own scheduling for the CEO and CTO: turn the steady stream of internal meeting requests into a clean, conflict-free calendar that follows the priorities set by the Executive Assistant
  • Plan and manage complex travel end to end, and recover quickly when plans change
  • Support inbox management for the CTO and triage for the CEO: resolve the routine and escalate anything that needs executive judgment
  • Run day-to-day office operations in Ann Arbor: be the in-person point of contact, handle supplies, vendors, and visitors, and keep the space running smoothly
  • Plan logistics for leadership offsites, executive dinners, and team events
  • Keep expenses, reimbursements, and corporate card reconciliation current and clean
  • Use AI and automation to take manual work out of scheduling, inbox triage, and meeting prep, and share what works with the wider executive support team

Qualifications

  • At least one role directly supporting an executive, with hands-on ownership of calendar management and travel booking
  • Exceptional attention to detail, including scheduling across time zones
  • Daily, hands-on use of AI tools in your work, and real enthusiasm for using them to replace manual steps
  • Clear, professional written communication. Your messages represent our executives
  • Sound judgment with confidential information
  • The ability to juggle competing requests and stay calm under time pressure
  • Responsiveness to time-sensitive executive requests throughout the day with coverage shared across a two-person team
  • Thriving off feedback and openness to coaching. This function is being built deliberately, and you won't be navigating it alone
  • Residence within commuting distance of Ann Arbor, MI, with regular, consistent in-office presence

Skills

Required:Calendar managementTravel planningInbox managementOffice operationsAI and automation

Benefits

  • Equity
  • Bonus
  • Base salary range: $85K – $95K (depending on location and experience)
  • 10% Bonus
  • Offers Equity and Bonus information noted in compensation section
Last updated Oct 14, 2026. Interested? Apply on the company site.
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About Deepgram

Building foundational AI for speech transcription and understanding.

Deepgram is a foundational AI company on a mission to understand human language. We give any developer access to the most advanced speech AI transcription and understanding with just an API call. Our models deliver the fastest, most accurate transcription alongside contextual features like summarization, sentiment analysis, and topic detection. Beyond that, developers can: 🔊 Process live-streaming or pre-recorded audio 🌎 Transcribe in dozens of languages ⚙️ Train custom models for unique use cases 🔑 Access deep NLU with a unified API 💻 Build in any programming language with our SDKs ✅ Deploy on-prem or on DG’s managed cloud 📈 Get scalable GPU infra for training and inference Deepgram is a proud NVIDIA partner and Y Combinator company, and we recently completed a $72M Series B to define the future of AI Speech Understanding, making us the most-funded speech AI company at its stage.

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