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Office Manager & Security Coordinator

Cohere· Modeling
Apply on company site
OttawaCA$115k - CA$140kFull-timePosted 1w ago

About the role

Hybrid role combining office management, front-facing operations, and security compliance to support Cohere's Ottawa office, ensuring secure, productive, and welcoming work environment with adherence to Canadian industrial security standards for government contracts.

Responsibilities

  • Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
  • Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
  • Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
  • Handle shipping and logistics, including laptop distribution for new hires and managing returns
  • Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
  • Oversee security screening processes for employees, contractors, and visitors
  • Enforce access controls, secure storage, and transmission protocols for sensitive materials
  • Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
  • Maintain accurate security records, including clearance coordination, training logs, and incident reports
  • Provide back up to the Company Security Officer
  • Maintain food, office, and cleaning supply levels; track usage and reorder proactively
  • Conduct office tours and serve as primary in-person point of contact for new employees
  • Oversee incoming/outgoing mail and package handling
  • Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics
  • Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
  • Manage event execution with security considerations for internal and external gatherings
  • Coordinate guest experiences and visitor logistics
  • Oversee mail management and package handling

Qualifications

  • Canadian citizenship and current residency in Canada
  • Valid Reliability Status with familiarity with CSP/PSPC frameworks
  • 2+ years of experience in security operations (government/industrial security preferred)

Skills

Required:Security program compliance
Nice to have:Vendor management

Benefits

  • A weekly lunch stipend of $75/£75 or equivalent in local currency
  • Full health and dental benefits, including a separate budget for mental health
  • RRSP matching, 401K, Pension Scheme
  • 100% Parental Leave top-up for up to 6 months, for either parent
  • Annual enrichment benefits (arts & culture, fitness/wellness, quality time, workspace improvement credit)
  • Education & learning stipend for conferences, courses, and coaching
  • 6 weeks of paid vacation (30 working days)
  • Budget for traveling to other offices if remote, plus an annual company offsite
  • $500 home office stipend to set up workspace
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Cohere

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