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Payroll & Benefits Manager - 7 Month Temporary Contract

Kiva Confections· Kiva Brands – Human Resources
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Hybrid (CA)$50/hr - $58/hrTemporaryPosted 1w ago

About the role

Temporary Payroll & Benefits Manager responsible for payroll operations and benefits administration for 400+ employees across multiple states, ensuring accuracy, compliance, and confidentiality. Includes process improvement and cross-functional partnership. Must reside in California.

Responsibilities

  • Process accurate and timely biweekly payroll for ~400 employees across multiple states and entities.
  • Ensure correct calculation and entry of all pay types (overtime, sick/vacation pay, bonuses, retro adjustments, reimbursements, commissions).
  • Manage time-sheet approval workflow and ensure deadlines compliance.
  • Calculate and process off-cycle payments compliant with California labor law.
  • Serve as internal payroll expert and interpret payroll policies.
  • Respond to payroll-related employee inquiries with urgency and professionalism.
  • Prepare payroll-related reports for HR, Finance, Accounting, and other stakeholders.
  • Oversee benefits eligibility, enrollments, changes, and terminations across HRIS and carrier systems.
  • Support questions regarding medical, dental, vision, FSA, HSA, 401(k), and other programs.
  • Lead Open Enrollment planning, system updates, auditing, and communication.
  • Reconcile benefit invoices and resolve discrepancies with Finance.
  • Ensure benefits data accuracy in payroll (deductions, arrears, retroactive corrections).
  • Maintain clean, audit-ready HRIS data; run audits to align HRIS, payroll, and benefits systems.
  • Support system enhancements, automation, and new integrations.
  • Maintain compliance with federal, state, and local regulations; manage garnishments and inquiries.
  • Maintain internal payroll SOPs and audit documentation; support audits.
  • Oversee leaves & time off administration (FMLA, CFRA, PDL, Workers’ Comp, ADA accommodations).
  • Partner with HR, AP, Finance, Accounting for data alignment and reporting needs.
  • Cross-train and back up key People Operations workflows.
  • Identify and implement payroll/benefits process improvements; participate in People Operations projects.

Qualifications

  • Bachelor’s degree or 3–5+ years of payroll & benefits management experience in a fast-paced, multi-state environment.
  • Experience with benefits administration and HRIS/payroll systems.
  • Experience supporting a workforce of ~300–500 employees preferred.
  • UKG or large-scale HRIS experience a plus.
  • Strong knowledge of federal, state, and local payroll regulations (wage & hour, garnishments).
  • Understanding of payroll & benefits workflows and best practices.
  • Analytical skills; ability to identify data inconsistencies.
  • Strong interpersonal, written, and verbal communication; high confidentiality and professionalism.
  • Proficiency in Excel and Google Suite.
  • Ability to prioritize multiple tasks and meet deadlines; comfortable learning new systems.
  • Temporary 7-month role for a LOA.

Skills

Required:Payroll processingBenefits administrationHRIS systems

Benefits

  • Work Environment: confidential data handling, collaboration across dispersed workforce, occasional travel and onsite production facility exposure.
  • Physical Requirements: sitting, computer work, lifting up to 15 pounds, occasional standing/bending/walking.
  • California Privacy Notice – information collection for applicants.
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Kiva Confections

Enjoy the World’s Finest Cannabis Edibles

Kiva’s weed edibles use natural ingredients and precise THC, CBD, & CBN dosing in a delicious variety of marijuana gummies, mints, bites, chews and chocolates.

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