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Executive Assistant to the CEO

Pace· Operations
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New York CityFull-timePosted 1w ago

About the role

Executive Assistant to the CEO in New York City supporting the CEO with scheduling, communications, travel, special projects, and key external relationships.

Responsibilities

  • Manage the CEO’s calendar and priorities: scheduling across internal and external meetings, resolving conflicts, protecting focus time, anticipating conflicts.
  • Own inbox and executive communications: triage messages, draft and send correspondence on the CEO’s behalf, maintain CEO’s voice.
  • Prepare the CEO for key engagements: gather background information, coordinate agendas and briefing materials, draft talking points for meetings and events, track commitments and follow-ups.
  • Support sales and external relationships: partner with sales on outreach and follow-ups, maintain context on relationships with customers, prospects, investors, and partners.
  • Own travel and expenses: end-to-end travel planning and expense reporting.
  • Lead special projects: manage projects like customer gifting, executive dinners, conference logistics, event preparation, including drafting speeches or talking points, manage timelines and budgets.
  • Build effective ways of working: create systems for inbox management, meeting prep, contact information, and follow-up; use productivity tools and AI to reduce repetitive work.

Qualifications

  • 3+ years of experience as an executive assistant or similar role supporting a senior executive, ideally at a fast-growing startup or technology company.
  • Clear, polished writing; ability to represent someone else’s voice across audiences.
  • Sound judgment and discretion with sensitive information and external relationships.
  • Strong organizational skills and experience managing complex calendars, travel, and multiple projects.
  • Ability to anticipate needs, solve problems independently, and know when to decide or ask for input.
  • Consistent follow-through and ability to track commitments.
  • Calm and adaptable in a fast-moving environment.
  • Comfort with modern productivity tools and learning new systems; interest in using AI to improve work.

Skills

Required:Executive assistant experienceCalendar managementCommunicationTravel planningProject management

Benefits

  • Competitive salary and meaningful equity ownership
  • Medical, dental, and vision insurance
  • Unlimited paid time off
Last updated Oct 18, 2026. Interested? Apply on the company site.

About Pace

The AI operations platform for insurance

Pace turns operating procedures for carriers, brokers, and MGAs into agentic systems that execute complex workflows across documents, systems, and customer channels.

AIBPOagentsautomationinsuranceintegrationobservabilityoperational efficiency
Company profileWebsite

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