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Facilities & Office Manager

Ultra· Operations
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New York, NY$120k - $150kFull-timePosted 4d ago

About the role

Role focused on owning Ultra’s physical workplace in New York City, handling office buildout, move, facilities, workplace IT, and day-to-day office operations to support a growing hardware startup.

Responsibilities

  • Office buildout and move: Translate team needs into a practical space plan, coordinate designers and contractors, track schedules and spend, surface decisions early, and follow through on move-in readiness.
  • Facilities: Manage maintenance, cleaning, workplace vendors and the building relationship. Keep spaces organized and adapt layouts as needs change.
  • Workplace IT: Handle first-line troubleshooting and coordinate with vendors and internal experts on connectivity, equipment and meeting-room issues.
  • Office experience: Keep the kitchen stocked, coordinate visitors, and organize workplace activities that make the office enjoyable.
  • Operating routines: Make requests, purchasing, replenishment, maintenance and vendor follow-through dependable.
  • Shared spaces: Partner with lab and factory teams on facilities, organization and vendor needs, working with the owners of specialized equipment and operations.
  • Future offices: Plan workplace capacity and help establish workspace, suppliers and local services as Ultra expands.

Qualifications

  • Experience personally delivering an office move, buildout or comparable physical-space project.
  • The ability to manage projects and everyday office operations together, prioritize urgent problems and finish work without repeated reminders.
  • Practical troubleshooting judgment: handle straightforward issues, recognize when specialist help is needed, and own resolution.
  • Strong vendor and budget discipline, including comparing quotes, tracking commitments and raising changes early.
  • A service-minded approach to employees and visitors, with attention to hospitality, cleanliness, organization and clear communication.

Skills

Required:Office move / buildout managementProject managementVendor management and budgeting
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Ultra

Practical, general-purpose robots for repetitive industrial tasks

Ultra builds practical, general-purpose robots that are deploying—and producing ROI—today. Unlike traditional industrial automation that’s rigid and complex, our robots are zero integration (able to be installed in hours, not weeks) and are highly flexible, capable of quickly learning new tasks and delivering immediate value to customers. Founded by a team of three-time entrepreneurs with a decade of collaboration, Ultra moves fast. We already have robots in the field generating revenue and data, with plans to rapidly scale deployments this year.

roboticslogisticsaiindustrial
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