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Payroll Specialist - US/Canada

Sardine· Finance
Apply on company site
United States / Canada$80k - $100kFull-timePosted 4d ago

About the role

Payroll Specialist to manage payroll across US, Canada, and Lithuania, including EOR/contractor payroll, payroll taxes, retirement plans, and cross-functional collaboration with People Ops and Finance.

Responsibilities

  • Oversee and execute the end-to-end global payroll across US and other global entities, as well as EOR and contractor arrangements worldwide.
  • Process off-cycle and correction payroll runs, including retroactive pay, sign-on bonuses, commissions, garnishments, and short-term, long-term, and state disability payments.
  • Manage relationships and SLA performance with global payroll, EOR, and benefits platforms (Rippling, Deel, Fidelity, Wealthsimple).
  • Establish standard operating procedures (SOPs), internal controls, and variance reporting standards to ensure 100% precision in period-over-period payroll, off-cycle adjustments, and FX reconciliations.
  • Support annual payroll compliance reporting for the US, including the preparation, review, and audit of W-2s.
  • Manage payroll tax registrations, agency notices, quarterly amendments, unemployment claims, and year-end corrections.
  • Oversee governance, funding, and reconciliation for domestic and international retirement programs (US 401k, Canadian RRSP), resolving complex regulatory or provider challenges.
  • Partner with People Ops to ensure tax compliance for global equity awards, Carta transactions, sign-on bonuses, garnishments, and short-term/long-term/state disability disbursements.
  • Manage employee stipends and expense reimbursements.
  • Support accruals, including commissions, bonuses, payroll taxes, and benefits.
  • Ensure accuracy of payroll-related balance sheet accounts and support monthly and year-end reconciliations.

Qualifications

  • 5+ years of payroll experience, including independently processing multi-state US payroll.
  • Experience with payroll tax compliance and working with state agencies. Canadian payroll experience is required; additional international experience is a plus.
  • Experience with correction runs, retroactive payments, tax notices, and year-end reporting.
  • Experience with payroll platforms such as Rippling and Deel, and retirement plan vendors such as Fidelity or Wealthsimple.
  • Strong knowledge of U.S. federal, state, and local payroll regulations and tax requirements.
  • Strong understanding of payroll accounting, including accruals, liabilities, reconciliations, and year-end reporting.
  • Experience supporting year-end financial statement audits and preparing payroll audit schedules.
  • Ability to analyze payroll data, identify discrepancies, and resolve complex issues.
  • Strong attention to detail and commitment to accuracy.
  • Ability to manage deadlines in a high-compliance, deadline-driven environment.
  • High level of integrity, discretion, and professionalism in handling confidential information.
  • Strong interpersonal skills and ability to work cross-functionally with People, Finance, IT, and international teams.

Skills

Required:Global payroll managementPayroll tax compliancePayroll platforms (Rippling, Deel)Retirement plan administrationAuditing & year-end reporting

Benefits

  • Generous compensation in cash and equity
  • Early exercise for all options, including pre-vested
  • Work from anywhere: Remote-first Culture
  • Flexible paid time off and Year-end break
  • Health insurance, dental, and vision coverage for employees and dependents - US and Canada specific
  • 4% matching in 401k / RRSP - US and Canada specific
  • MacBook Pro delivered to your door
  • One-time stipend to set up a home office — desk, chair, screen, etc.
  • Monthly meal stipend
  • Monthly social meet-up stipend
  • Annual health and wellness stipend
  • Annual Learning stipend
Last updated Oct 22, 2026. Interested? Apply on the company site.

About Sardine

The AI risk platform for fraud, credit, and compliance

Sardine’s AI platform is at the core of enterprise risk and fraud workflows, allowing them to consolidate vendors and improve operational efficiency. Hundreds of enterprises in over 70 countries trust Sardine to stop fraud in real-time, streamline BSA/AML compliance, and unify data across risk teams.

fraud preventionKYC/AMLTransaction monitoringBot detectionScams and ATOCard issuing fraudAML MonitoringCustomer dashboard
Company profileWebsite

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