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Recruiting Coordinator

Nooks· People Operations
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San Francisco$90k - $120k + equityContractPosted 8mo ago

About the role

Recruiting Coordinator role at Nooks.ai focusing on interview coordination, candidate experience, and recruiting operations within a contract-to-hire arrangement. On-site in San Francisco, reporting to People Operations and partnering with recruiters to scale talent operations.

Responsibilities

  • Own interview scheduling across multiple stakeholders and time zones, ensuring accuracy across calendars, invitations, video links, locations, and interview agendas.
  • Anticipate scheduling conflicts, follow up on outstanding availability, and resolve last-minute changes while keeping candidates and interviewers informed.
  • Deliver a warm, responsive candidate experience through timely communication, clear instructions, and thoughtful follow-through.
  • Coordinate onsite interview logistics, including candidate travel when needed, room reservations, interviewer readiness, and welcoming candidates to the office.
  • Maintain accurate candidate records and interview stages in our ATS, supporting reliable reporting, consistent processes, and compliance requirements.
  • Partner with recruiters to improve scheduling workflows, create templates and documentation, and identify opportunities to reduce manual work.
  • Own special projects across recruiting operations and programs, from improving candidate communications to supporting interviewer training and evaluating new tools.
  • Help plan and execute office events, including team-building activities, celebrations, and company meetings.

Qualifications

  • 1-5 years of experience in recruiting coordination, administration, operations, office management, or a similar role.
  • Experience with Ashby or another ATS is helpful but not required.

Skills

Required:Interview scheduling
Last updated Oct 7, 2026. Interested? Apply on the company site.

About Nooks

Superhuman Selling

Boost connects and double pipeline with Nooks, the AI parallel dialer and pipeline engine built for modern sales and SDR teams.

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