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Administrative Assistant (International)

PermitFlow· Virtual Admin
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Remote$3/hr - $7/hrFull-timePosted 7mo ago

About the role

Administrative Assistant for international remote operations focused on permit research, submission, and coordination with US government offices and customers.

Responsibilities

  • Own the permit research and submission process from start to finish, including reading requirements, verifying information with US government offices, building tasks in our system, coordinating with customers to gather documents, submitting permits, and following up until the job is closed.
  • Research permit requirements using our internal database, AI tools, and direct government contact.
  • Make outbound calls to US government offices to verify requirements and follow up on submissions.
  • Build and track permit tasks in our system from open to close.
  • Coordinate with customers to collect required documents and information.
  • Submit permits to government portals and handle follow-up questions.
  • Maintain accurate, organized documentation throughout.

Qualifications

  • At least 2 years of experience in an administrative, BPO, VA, or operations role.
  • Strong English communication — written and spoken.
  • High accuracy; able to avoid small mistakes.
  • Organized and self-directed; manage multiple open tasks.
  • Comfortable using AI tools and understands when not to trust them.
  • Reliable equipment: laptop or desktop with Intel Core i5 or better, 8GB RAM minimum, stable internet with backup connection, noise-cancelling microphone.

Skills

Required:Administrative coordinationEnglish communication
Last updated Sep 2, 2026. Interested? Apply on the company site.
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About PermitFlow

TurboTax for Construction Permitting

Intuitive workflow software that helps general contractors and developers identify the optimal permitting process and needed application forms for a particular project, and then easily fill the relevant paperwork to prepare a robust application package.

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